Executive Assistant (Kingston, Ontario)
We’re seeking a highly confidential, organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Chief Executive Officer in both professional and personal capacities in Kingston.

• Inbox Management: Prioritize, organize, and facilitate timely responses to emails, ensuring efficient communication flow.
• Task Coordination: Log action items, take detailed notes, and assist with dictation to support task tracking and follow-up.
• Calendar Oversight: Schedule and manage meetings, appointments, and events, optimizing the executive’s time and priorities.
• Travel Coordination: Arrange comprehensive travel plans, including bookings, itineraries, and expense reimbursements, ensuring seamless trips.
• Correspondence Drafting: Compose professional communications for both business and personal matters, maintaining appropriate tone and confidentiality.
• Report & Presentation Preparation: Develop and format reports and presentations, ensuring accuracy and alignment with organizational standards.
• Approval Facilitation: Assist in obtaining necessary approvals for various tasks and activities, ensuring timely decision-making.
• Client Communication: Serve as a point of contact for client inbound calls, ensuring professional and timely responses.
• Steering Committee Support: Provide administrative assistance to the client Steering Committee as required, facilitating smooth operations.
• Meeting Logistics: Coordinate logistics for CEO, board, Steering Committee, and company-wide meetings, ensuring all details are managed.
• Daily Operations Support: Ensure the executive’s day-to-day activities run smoothly, supporting focus and efficiency in all aspects.