Executive Assistant- DTC Marketing at Warner Bros. Entertainment Inc.

Culver City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

136606.0

Posted On

07 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Confidentiality, Communication, Problem Solving, Attention to Detail, Microsoft Office Suite, Travel Coordination, Expense Management, Presentation Preparation, Interpersonal Skills, Adaptability, Time Management, Team Collaboration, Initiative, Organizational Skills

Industry

Entertainment Providers

Description

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role… An exceptional Executive Assistant to provide high-level strategic and operational support to our Chief Marketing Officer (CMO) at Warner Bro. Discovery. This is a pivotal role at the heart of our global marketing organization, designed for a sharp, resourceful, and forward-thinking professional who excels in driving executive productivity and organizational excellence. This is not just an administrative role—we are looking for a trusted partner who can anticipate needs, streamline operations, and act as a key liaison across internal and external stakeholders. If you're energized by fast-paced environments, thrive on precision and confidentiality, and are passionate about empowering leadership at the highest level, we want to hear from you. Your Role & Responsibilities… Manage the CMO’s calendar, scheduling meetings with internal and external stakeholders at all levels; exercise judgment and professionalism to ensure an efficient and productive schedule. Respond promptly to real-time requests from the CMO and pivot seamlessly between tasks as needed. Manages telephone calls, emails, and Slack messages with professionalism, discretion, and a high level of confidentiality. Conduct daily briefing calls with the CMO to align on calendar and priorities. Prepare reports and presentations for special projects, proofread documents for accuracy, grammar, formatting, and alignment with intended audience. Act as a liaison between the CMO and internal/external business leaders, facilitating clear and timely communication. Coordinate domestic and international travel, including itineraries, approvals, and accommodations, ensuring cost-effectiveness and compliance with company policies. Review and reconcile incoming travel and expense reports for accuracy and policy compliance; submit timely and complete T&E expense reports. Schedule and support meetings, including AV/video conferencing setup, room preparation, and visitor pass coordination. Attend in-person meetings as necessary; organize and manage monthly departmental All Hands meetings. Take and distribute meeting notes, track action items, and follow up on deadlines to ensure completion. Support new hire onboarding by coordinating IT and office space needs, ordering equipment, and ensuring a smooth setup process. Maintain distribution lists, digital and physical filing systems, office supplies, and equipment. Proactively identify and solve problems, acting with a high degree of autonomy and initiative. Qualifications & Experience… Minimum of 5 years of experience in a fast-paced entertainment or marketing organization. Prior executive administrative experience in entertainment or high-paced corporate environments required. High School Diploma required; BA/BS degree preferred. Experience with travel and expense systems; Concur experience is a strong plus. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Keynote, Zoom, and other communication platforms. Strong interpersonal skills; able to communicate clearly and positively with individuals at all levels across Warner Bros. Discovery. Proven ability to manage confidential and sensitive information with discretion and professionalism. Proactive problem-solver with a collaborative mindset; willing to take initiative and assist where needed. Intellectually curious with the ability to look beyond immediate tasks and anticipate broader needs. Detail-oriented with excellent comprehension of written and verbal instructions. Flexible and adaptable in a dynamic work environment with shifting priorities. Capable of managing multiple tasks efficiently and meeting tight deadlines. Occasional travel will be required as needed. Strong writing skills and experience preparing high-quality presentations (PowerPoint and/or Keynote) is a plus. Experience supporting or collaborating with teams across various regions and time zones is required. How We Get Things Done… This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview. Championing Inclusion at WBD Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law. If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request. In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $73,557.00 - $136,606.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation. If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Responsibilities

Provide high-level strategic and operational support to the Chief Marketing Officer. Manage the CMO’s calendar, respond to requests, and facilitate communication with stakeholders.