Executive Assistant (EA to CEO) at Urban Ridge Supplies

Pasig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

45000.0

Posted On

20 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Calendar Management, Travel Coordination, Bookkeeping, AI Tools, QuickBooks, Google Workspace, Microsoft Office Suite, Problem Solving, Communication Skills, Organizational Skills, Multitasking, Discretion, Integrity, Self-Starter, Tech-Savvy

Industry

Retail Furniture and Home Furnishings

Description

We are currently looking for a VIRTUAL EXECUTIVE ASSISTANT who will provide high-level global support to multiple top-level executives (2–3 CEOs and other senior officials) from our North America-based clients. Job Overview: We are seeking a highly experienced, tech-savvy, and detail-oriented EXECUTIVE ASSISTANT to deliver administrative, operational, and strategic support. The ideal candidate has at least 3 years of experience as an Executive Assistant, possesses strong AI exposure, and is comfortable working onsite in our Ortigas, Pasig office. You will play a crucial role in managing complex schedules, supporting financial/bookkeeping tasks, creating impactful presentations, and leveraging AI tools to streamline processes and build applications for executive use. Key Responsibilities: Manage executive calendars, coordinate global meetings, and handle complex scheduling across time zones. Provide seamless support to multiple CEOs and senior executives with competing priorities. Organize international and domestic travel arrangements (flights, hotels, transportation). Prepare, maintain, and optimize presentations, reports, and internal documents. Assist with bookkeeping and financial tracking using QuickBooks or similar software. Develop and maintain executive-level dashboards, trackers, and project management systems. Utilize AI tools to automate workflows, generate insights, build simple applications, and enhance productivity. Support with app building, automation, and presentation creation (PowerPoint, Google Slides, AI-enhanced tools). Handle confidential and sensitive information with utmost professionalism. Act as a liaison for executives in communications with international clients, stakeholders, and internal teams. Manage expense reports and support finance-related tasks. Qualifications: Minimum 3 years of experience as an Executive Assistant or similar role. Willing to report onsite in Ortigas Center, Pasig. Proven ability to support multiple executives/CEOs simultaneously. Strong background in calendar management, travel coordination, and bookkeeping. Proficient in QuickBooks or other accounting software. Advanced AI exposure with the ability to use AI for task automation, app building, and content creation. Highly skilled in Google Workspace, Microsoft Office Suite, and collaboration platforms (Zoom, Slack, Trello, Asana, Calendly). Strong organizational, multitasking, and problem-solving skills. Excellent communication skills (written and verbal). High level of discretion and integrity when handling confidential matters. Self-starter with the ability to thrive in a fast-paced and global work environment. Perks & Benefits: Competitive salary package Dynamic and collaborative work environment Direct exposure to top-level executives and global leadership Opportunities to expand skills in AI-powered tools and advanced productivity systems Job Type: Full-time Pay: Php35,000.00 - Php45,000.00 per month Benefits: Company Christmas gift Company events Health insurance Life insurance Opportunities for promotion Paid training Promotion to permanent employee Education: Senior High School (Preferred) Experience: Virtual Assistant: 3 years (Preferred) Executive Assistant: 3 years (Preferred) calendar and email management: 3 years (Preferred) Bookkeeping: 2 years (Preferred) using AI tools: 1 year (Preferred) Language: English (Preferred) Work Location: In person Job Id: z0VS2tmBYV0jiPkQYyR1GEgsHwpqyOGj8V2VdA2ZNWOylK8Jwr7IV/C7MSyyAMjhECo/Ey3Ou82yG88u+sSTqMK3stQSjxqCQqw/7HNgqqtUeJc7jSEg1uyUWVb9+hFS

Responsibilities

The Executive Assistant will manage complex schedules, coordinate global meetings, and provide support to multiple CEOs and senior executives. They will also assist with bookkeeping tasks and leverage AI tools to enhance productivity.