Executive Assistant at Eaton USA

Beachwood, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Feb, 26

Salary

0.0

Posted On

18 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Coordination, Expense Reporting, Event Planning, Problem Solving, Communication Skills, Microsoft Office, Microsoft Teams, SharePoint, Project Management, Confidentiality, Relationship Building, Multi-tasking, Organizational Skills, Operational Management

Industry

electrical;Appliances;and Electronics Manufacturing

Description

The Integrated Operations Team is seeking an experienced Executive Assistant to provide support to the Executive Vice President and Chief Supply Chain and Operations Officer. While you will handle the more customary administrative responsibilities such as travel arrangements, calendaring, expense reports, filing, coordinating group meetings, etc., you will also be responsible for tasks such as supporting knowledge management. The successful candidate will prove value-added administrative support utilizing previous experience, strong problem-solving ability, balance judgement and communication skills, and is comfortable multi-tasking and juggling a number of priorities. This position will interact locally and internationally with Corporate, the Divisions and Functions. Management of the calendars for Executive Vice President & Chief Supply Chain and Operations Officer. Schedule and coordinate meetings and events (e.g. catering orders, video conference coordination, other logistics). Conduct event planning and execution which includes co-ordination for visiting Global Operations leadership management, acting as host and first point of contact in the run up to, and during site visits. Collaborate with the Global Operations and Supply Chain Executive Assistants to plan and execute priorities including large event planning (Global Operations Summit and offsites) as required. Manage expense reports and coordinate domestic & international travel for the Integrated Operations and Supply Chain leadership team (including itineraries, passports, visa's, etc.). Work on operational matters such as expense reporting, signature collection & organizational charts. Provide administrative and technology support effectively utilizing the current version of Microsoft Office products such as Outlook, PowerPoint, Excel, Word and other software packages such as Microsoft Teams and SharePoint. Partner and network with other administrative assistants in order to manage calendars, obtain information, and solve problems. Represent the Integrated Operations and Supply Chain department with trust and professionalism as a key member of the team Build and maintain trusted relationships with members of Global Operations Leadership team and senior executives at all levels of the company Coordinate / support other ad-hoc business-related projects across all Integrated Operations and Supply Chain business functions as required, including continuous improvement initiatives. High School Diploma from an accredited institution required. Minimum of 5 years administrative experience working with executive level leaders. Relocation assistance is not available for this position. Only candidates currently located within a 50 mile radius of Beachwood, OH will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitation. Must be able to work in the United States without corporate sponsorship now and within the future Tech Savvy with advanced knowledge of MS Office applications, including Microsoft Excel, Word, PowerPoint, Outlook, SharePoint and Teams. Position Criteria: Supported a global team, with remote employees, dealing with ambiguity in a timely manner. Flexible and pro-active; ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constant shifting priorities while maintaining a high degree of discretions and professionalism Strong project and operational management skills including event management, calendaring and understanding the business to help the decision-making process. Strong process orientation in terms of juggling multiple priorities and sharing of knowledge for this team-based environment. Demonstrated ability to deal effectively with senior management from both within and outside of the organization. Must maintain confidentiality of highly sensitive material and information with discretion and professionalism. We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws. You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number. We know that good benefit programs are important to employees and their families. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Executive Assistant will provide support to the Executive Vice President and Chief Supply Chain and Operations Officer, handling administrative tasks such as travel arrangements, calendaring, and expense reports. Additionally, the role involves supporting knowledge management and collaborating with other executive assistants for event planning and execution.