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Executive Assistant at ebs recruiters LLC

St. Louis, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bookkeeping, Administrative Support, Financial Management, Microsoft Office, QuickBooks, Communication Skills, Organizational Skills, Time Management, Discretion, Confidentiality, Record Keeping, Reconciliation, Expense Tracking, Legal Compliance, Email Management, Scheduling

Industry

Staffing and Recruiting

Description

Description The Executive Assistant will provide administrative and financial support to a senior executive. This position requires a highly organized and detail-oriented individual who can manage sensitive information with discretion and maintain accuracy in both administrative and financial responsibilities. Job Responsibilities: Keep financial records organized, accurate, and up to date Ensure bills are paid and receivables are processed on time Reconcile accounts and track expenses Prepare and submit reimbursement requests as needed Reconcile and report discrepancies or issues found in financial records Maintain records of financial transactions by establishing accounts and posting transactions; ensure compliance with legal requirements Respond to emails and other digital correspondence in a timely and professional manner Screen telephone calls, receive and relay messages as needed Open, catalog, copy, and distribute incoming mail and other communications promptly Maintain the personal and professional schedule for the executive Handle sensitive information with a high level of discretion and confidentiality Ensure compliance with privacy policies and applicable regulations Requirements Minimum 3-5 years of bookkeeping experience (QuickBooks preferred) 5-7 years of administrative assistant experience Proficient in Microsoft Office, specifically Word, Excel, Outlook, and Access Proficiency in accounting software Excellent written and verbal communication skills Strong organizational and time management abilities Associate of Applied Science degree in Legal Studies, Business Administration, or a related field preferred

Responsibilities

The Executive Assistant will provide administrative and financial support to a senior executive. Responsibilities include managing financial records, ensuring timely payments, and maintaining the executive's schedule.