Executive Assistant at ebs recruiters LLC

Clayton, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Feb, 26

Salary

0.0

Posted On

11 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Confidentiality, Calendar Management, Meeting Coordination, Report Preparation, Filing Systems, Correspondence Handling, Financial Management, Interpersonal Skills, Independent Judgment, Team Collaboration, Microsoft Office Suite, Written Communication, Verbal Communication, Time Management

Industry

Staffing and Recruiting

Description

Description The Executive Assistant provides comprehensive administrative support to senior leadership and the department. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The position involves managing a wide variety of administrative tasks, coordinating meetings and travel, handling correspondence, and supporting special projects and departmental operations. Key Responsibilities: Manage complex calendars and schedules, including meetings, appointments, and travel arrangements for executives and department members Plan, coordinate, and execute meetings, conferences, and special events Prepare and edit reports, presentations, correspondence, and other documents for accuracy and clarity Maintain organized filing systems and ensure accessibility of records and information Handle incoming correspondence, phone calls, and emails --responding or redirecting as appropriate Prepare and process invoices, reimbursements, and expense reports Manage and track financial and administrative records, supplies, and mailings Serve as a liaison between the executive office and internal/external stakeholders, including senior leaders and clients Support and coordinate special projects, including research, data compilation, and logistics Exercise independent judgment to plan, prioritize, and organize workloads efficiently Work collaboratively with other administrative staff to ensure smooth departmental operations Requirements 5–7 years of executive administrative or related experience; Associate’s degree preferred Strong organizational and time management skills; ability to handle multiple priorities Excellent written and verbal communication skills High level of professionalism and discretion in handling confidential information Strong attention to detail, accuracy, and follow-through Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong interpersonal skills with the ability to interact effectively at all levels Ability to work both independently and as part of a team

Responsibilities

The Executive Assistant manages complex calendars, coordinates meetings and travel, and prepares various documents. This role also involves supporting special projects and ensuring smooth departmental operations.