About the job

Job title: Lead Executive Assistant & Private Office Operations ManagerWorkplace type: RemoteLocation: Remote, with frequent international travel. Must be based in a time zone compatible with CET/EETEmployment type: Full-time

About the roleA global technology company is looking for an exceptional Executive Assistant & Private Office Operations Manager to support its senior leadership office.This is a senior, hands-on role combining executive support, team leadership and private office operations. You will lead a team of Executive Assistants and support personnel while personally handling high-priority executive and personal matters where speed, discretion and senior judgment are essential.

Your mission: maximise executive productivity, anticipate needs before they arise, and make highly complex things happen smoothly and discreetly.

What you'll doPersonally support senior leadership with urgent calendar changes, travel, personal logistics, service providers and confidential matters
Lead, coach and structure the executive support team, establishing clear roles, SOPs, checklists and productivity tools
Manage an exceptionally complex, high-volume calendar across multiple time zones
Oversee end-to-end international travel and logistics, including complex ground and air coordination
Run sensitive, high-stakes projects involving multiple stakeholders and locations
Act as a central point of coordination between the executive office, internal stakeholders and external partners
Continuously improve workflows, processes and team collaboration
Uphold absolute confidentiality and apply appropriate risk-management standards to sensitive information and logistics

What you bringExtensive experience in executive operations, project leadership or private office management at a senior level
Proven experience managing teams and multiple complex workstreams simultaneously
Decisive, proactive and calm under pressure, with the ability to operate effectively in a fast-changing environment
Meticulous attention to detail and strong creative problem-solving skills
Empathetic leadership style and unquestionable discretion
Fluent English, spoken and written; additional languages are an advantage
High digital literacy across productivity, task-management and AI tools
Valid passport and readiness to travel frequently and at short notice
Ability to pass comprehensive background checks

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Responsibilities

About the job

Your mission: maximise executive productivity, anticipate needs before they arise, and make highly complex things happen smoothly and discreetly.

What you'll doPersonally support senior leadership with urgent calendar changes, travel, personal logistics, service providers and confidential matters
Lead, coach and structure the executive support team, establishing clear roles, SOPs, checklists and productivity tools
Manage an exceptionally complex, high-volume calendar across multiple time zones
Oversee end-to-end international travel and logistics, including complex ground and air coordination
Run sensitive, high-stakes projects involving multiple stakeholders and locations
Act as a central point of coordination between the executive office, internal stakeholders and external partners
Continuously improve workflows, processes and team collaboration
Uphold absolute confidentiality and apply appropriate risk-management standards to sensitive information and logistics

What you bringExtensive experience in executive operations, project leadership or private office management at a senior level
Proven experience managing teams and multiple complex workstreams simultaneously
Decisive, proactive and calm under pressure, with the ability to operate effectively in a fast-changing environment
Meticulous attention to detail and strong creative problem-solving skills
Empathetic leadership style and unquestionable discretion
Fluent English, spoken and written; additional languages are an advantage
High digital literacy across productivity, task-management and AI tools
Valid passport and readiness to travel frequently and at short notice
Ability to pass comprehensive background checks