The Vancouver School Board welcomes applications for the position of:
Executive Assistant - Educational Services Secondary and Learning Information Technology
Salary Range: $83,785 to $98,570
Location: 1580 West Broadway at Granville (This position is not hybrid or work from home)
Only candidates who are fully qualified will be considered for this position
With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) and səlilwətaɬ (Tsleil-Waututh Nation).
At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.
Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit .

POSITION:

We are looking for an organized and dedicated Executive Assistant to provide comprehensive administrative support to two Associate Superintendents and three Directors of Instruction. This role involves supporting various Educational Services portfolios with a focus on secondary schools. This position requires flexibility, professionalism, confidentiality, attention to detail and the ability to work in a fast-paced environment.

QUALIFICATIONS AND SKILLS:

• Bachelor’s degree in a relevant field or equivalent combination of education and experience.
• Proven experience as an Executive Assistant or similar role, preferably supporting senior executives.
• Experience in managing budgets.
• Experience in a large public sector, multi union environment is an asset, with experience in the education sector preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities to meet deadlines in a fast-paced educational environment.
• Excellent written and verbal communication skills, with exceptional attention to detail.
• Proficiency in document management, record-keeping and minute-taking.
• Proficient in using office productivity software and other relevant tools.
• Ability to handle sensitive and confidential information with discretion; political astuteness required.
• Strong interpersonal skills, with the ability to interact professionally with senior leaders, staff, parents/guardians, Board members, inherent rights holders and stakeholders.
  Join our team and contribute to the success of the Educational Services Department at the Vancouver School Board. This is an opportunity to work in a dynamic educational environment where your skills and contributions will make a significant impact. If you are an organized and detail-oriented professional with a passion for education, we invite you to apply. Please submit your resume and a cover letter highlighting your qualifications and interest in the position.

• Primary contact for the Secondary Educational Services team; within the organization, with inherent rights holders, stakeholders and with community organizations.
• Provide proactive, complex and confidential administrative support to the Associates and Directors of Instruction.
• Prepare draft of briefs, summaries, reports, and presentations.
• Ensure the integrity of reports, letters, memos, and presentations through drafting, editing, formatting, and proofreading.
• Review and coordinate presentations, create materials, and act as recorder for various Committees.
• Efficiently and expertly use a variety of technology tools to support processes, procedures, and communication.
• Review complex correspondence on behalf of the Associate Superintendents from various internal and external sources and draft appropriate responses.
• Manage the Associate Superintendents’ calendar, schedule appointments, and coordinate travel arrangements.
• Coordinate and schedule meeting a variety of meetings, including logistics such as venue setup, catering, invites, agenda preparation, and distribution of materials.
• Manage budgets and expenses and monitor spending specific to the Associate Superintendents and Directors of Instruction.
• Order supplies, review invoices, prepare expense reports and mileage, reconcile credit card spending, secure approvals, and liaise with Finance to ensure timely payment of invoices and expense reimbursement requests.
• Work collaboratively with other VSB Departments and perform other duties related to the job as required.
• Handle sensitive and confidential matters with discretion and professionalism.