Executive Assistant at efm Logistics

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Communication Handling, Confidential Documentation, Stakeholder Liaison, Report Preparation, Travel Management, Expense Tracking, Minute Taking, Organizational Skills, Adaptability, Written Communication, Verbal Communication, Microsoft Office Suite, Digital Collaboration Tools

Industry

Logistics;Transportation;Supply Chain and Storage

Description

At the heart of our service offering are our people and our promise to deliver a no better logistics experience. efm Logistics is leading as the largest 4PL provider in Australia & NZ, meaning we do much more than just ship goods. We design, build, manage and provide integrated, optimised supply chain solutions. As an independent service provider, we create tailored transport and warehousing solutions using a single technology platform and a dedicated Account Management team. Backed by 200+ industry experts, our people, technology, and innovation set us above from the competition. We are looking for an experienced self-starter to join our team as an Executive Assistant working directly with the Chief Executive Officer and wider executive team. The EA will serve as the primary administrative support for meetings and events, travel and project management. Provide high-level executive support to the CEO, including calendar management, communication handling, and confidential documentation. Act as a key liaison between the CEO and internal/external stakeholders. Prepare and edit reports, presentations, and other executive materials. Manage travel arrangements, expense tracking, and budget support. Attend meetings, take minutes, and ensure timely follow-up on action items. Support the wider Executive Team with administration, events, and special projects. Experience and Skills Required Proven experience providing high-level executive support to a Chief Executive. Demonstrated ability to manage complex diaries, travel, meetings, and stakeholder communications with a high level of attention to detail, discretion and professionalism. Strong knowledge of governance processes, including preparation of Board papers, agendas, and accurate minute-taking. Experience in building and maintaining effective relationships with a wide range of internal and external stakeholders. Demonstrated organisation skills, including the ability to set priorities, manage time and plan work to meet deadlines. A strong ability to adapt to changing environments and navigate ambiguity. Well-developed written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools (e.g., Teams, SharePoint, or similar). We set you up for success.You will be provided a structured induction including role specific training, ensuring you have sound knowledge of your role, as well as an understanding of the broader departments that create efm. Investment in you and your career development. Encounter opportunities to expand your skillset and as we expand and achieve further scale, there is plenty of room for growth. Tools of the trade provided to support your day-to-day. An energetic and supportive culture, where we challenge each other to do it better. An opportunity to be part of an industry leader. We take the time to connect through company functions and team building activities. Modern office space in the heart of the ever-evolving Morris Moor complex with onsite parking and café. A chance to give back to the community. Partner with 2 charities, volunteering time to make a difference and contribute to the positive impact they are having both locally and internationally.

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Responsibilities

The Executive Assistant will provide high-level administrative support to the CEO and the executive team, managing calendars, communications, and travel arrangements. They will also prepare reports and presentations, take meeting minutes, and support special projects.