Executive Assistant at efm Logistics

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

0.0

Posted On

07 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Communication Handling, Confidential Documentation, Stakeholder Liaison, Report Preparation, Presentation Skills, Travel Management, Minute-Taking, Office Management, Organizational Skills, Attention To Detail, Discretion, Microsoft Office Suite, Governance Processes, Relationship Building

Industry

Logistics;Transportation;Supply Chain and Storage

Description

We have an exciting opportunity for an experienced Executive Assistant to partner closely with our Group Executive (directly supporting FMH Group’s CEO, COO, CFO and CLRO) team during a period of growth and transformation. This is a pivotal role for someone who thrives in fast-paced environments, enjoys being one step ahead, and takes pride in keeping executive leaders focused, organised and moving forward. From managing complex diaries and travel arrangements, preparing Board materials, and minuting executive management meetings, to coordinating meetings, events, and key projects, you’ll serve as a trusted right hand to the executives, while also playing a vital role in ensuring the smooth day-to-day running of the office and fostering an efficient, well-organised workplace. The Role: Provide high-level executive support to the C-Suite Leaders, including calendar management, communication handling, and confidential documentation. Act as a key liaison between the C-Suite Leaders and internal/external stakeholders. Prepare and edit reports, presentations, and other executive materials including Board materials. Manage travel arrangements, expense tracking, and budget support. Attend meetings, take minutes, and ensure timely follow-up on action items. Assist company secretary with company secretarial tasks such as updating ASIC. Support office management, events, and special projects. The Person: Proven experience providing high-level executive support to a C-Suite. Demonstrated ability to manage complex diaries, travel, meetings, and stakeholder communications with a high level of attention to detail, discretion and professionalism. Strong knowledge of governance processes, including preparation of Board papers, agendas, and accurate minute-taking. Experience in building and maintaining effective relationships with a wide range of internal and external stakeholders. Demonstrated organisation skills, including the ability to set priorities, manage time and plan work to meet deadlines. A strong ability to adapt to changing environments and navigate ambiguity. Well-developed written and verbal communication skills. Maintains confidentiality and handles sensitive information with discretion and professionalism. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools (e.g., Teams, SharePoint, or similar). About FMH Group: FMH Group is where smart logistics meets innovative technology. We bring together best-in-class 4PL, warehousing, transport and logistics tech to create one of the most comprehensive supply-chain offerings across Australia and New Zealand. What makes us different? We don’t just move goods; we solve complex problems. By blending deep operational know-how with proprietary technology, data-driven insights and strategic investment, we help our customers build supply chains that are more efficient and future-ready. If you’re excited by scale, innovation and making a real impact across the logistics industry, you’ll feel right at home here. Why choose FMH? We are in an exciting phase of growth and transformation, which will see you be a part of shaping the future of the Group along with the following benefits: Incredible career opportunities with the ability to grow and develop as the business continues to evolve. A professional environment where we challenge each other to do it better. An engaging and empowering culture. Convenient on-site parking and a state-of-the-art office space. Annual discretionary performance-related bonus. Located in the heart of the bay, we are based at the Morris Moor Precinct, an incredible office space offering Cafes and Eateries, Pilates Studio, Brewery and Archie Brothers Games Arcade.

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Responsibilities

Provide high-level executive support to C-Suite leaders, including managing calendars, communications, and confidential documents. Coordinate meetings, prepare materials, and assist with office management and special projects.