ABOUT US

Proudly Australian owned, Coates has a long history of supporting customers to deliver major projects and an exciting future focused on growth. We provide end-to-end solutions spanning Equipment Hire, Engineering Solutions, Industrial Solutions and Power & HVAC.

YOU’LL ENJOY VARIETY IN YOUR ROLE INCLUDING:

• Lead our uncompromising Safety-First culture throughout the organisation and customer relationships.
• Manage multiple inboxes including the EGM North; action / address appropriate emails; flag high priority and important emails.
• Effectively manage EGM North’s diary and schedule meetings as required
• Organise all travel arrangements for the EGM North as well as the wider team; handle all necessary internal approval and paperwork / processes for travel; book and organise all necessary travel components (hotels, flights, visas, itineraries).
• Manage and organise purchase orders as required for the wider team; obtain purchase order approval for requested purchase orders, raise required purchase orders for supplier invoices and orders.
• Arrange and co-ordinate meetings and telephone conferences/videoconferences and events on and off-site, end to end support from logistics and sites to catering for teams, including managing agendas and providing necessary packs and reports.
• Draft agendas for required meetings; take down minutes, put together the meetings actions from the minutes, circulate to wider team and follow up on action items.
• Organise the information, packs and consolidated reports for various required monthly meetings
• Perform general administrative duties for the wider team as required, such as filing, updating and formatting of documents

WHAT YOU’LL BRING TO THE ROLE

• Minimum 5 years experience in a Senior administrative support role
• Proven ability to support an Executive and team across multiple locations
• Demonstrated experience managing or coordinating small to mid-size projects or initiatives
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Discreet and handles confidential information appropriately