Our client, an established and growing real estate development company, has an immediate opportunity for an Executive Assistant to support the CEO. This role is ideal for candidates who thrive in a fast-paced, dynamic environment and those who are eager to take on a variety of responsibilities to ensure the smooth functioning of the CEO’s day-to-day needs. This is an in-office position.

Benefits of working for our client:

• Exciting opportunity to join an established and growing company
• Competitive compensation and benefits
• Professional growth and development

This is a fantastic opportunity to become part of dynamic and growing company in the local area! Interested and qualified candidates, please apply today or email Antonia directly quoting job #6671. We would like to thank all applicants however only those under consideration will be contacted.

Responsibilities:

• Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management
• Review all documents, reports, and correspondence for correct formatting, content, grammar and spelling, making edits as necessary
• Attend meetings, coordinate meeting materials, prepare follow up action notes and manage follow up on action items
• Maintain the CEO’s calendar - scheduling meetings and arranging appointments to optimize use of time
• Assist with the preparation and disbursement of the Executive’s expense reports
• Receive, sort and prioritize the CEO’s mail, ensuring timeliness of responses and required actions
• Assist the CEO in choosing design features for development projects such as furnishings, materials, and artwork
• Additional responsibilities as required

Qualifications:

• A minimum of 3 years of experience supporting an Executive in a fast-paced office setting
• Experience working in the real estate/construction industry is preferred
• The ideal candidate for this position must have exceptional organizational and prioritization skills with strong attention to detail
• Candidates must demonstrate a high degree of initiative and professional judgment in order to anticipate the needs of the CEO, ensuring the best use of time
• Excellent communication skills and the ability to deal with various levels within an organization are required for success in this role
• Candidates must have strong computer skills including the MS Office suite in order to produce professional documents, reports, presentations and additional communication pieces as required
• This is an in-office position

• Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management
• Review all documents, reports, and correspondence for correct formatting, content, grammar and spelling, making edits as necessary
• Attend meetings, coordinate meeting materials, prepare follow up action notes and manage follow up on action items
• Maintain the CEO’s calendar - scheduling meetings and arranging appointments to optimize use of time
• Assist with the preparation and disbursement of the Executive’s expense reports
• Receive, sort and prioritize the CEO’s mail, ensuring timeliness of responses and required actions
• Assist the CEO in choosing design features for development projects such as furnishings, materials, and artwork
• Additional responsibilities as require