Executive Assistant at ELSA

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

0.0

Posted On

28 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Stakeholder Communication, Project Coordination, Administrative Operations, Event Planning, Google Workspace, Microsoft Office, Slack, Zoom, Salesforce, HubSpot, GenAI Tools, Time Management, Multitasking, Problem Solving, Discretion

Industry

E-Learning Providers

Description

We are looking for a highly organized and proactive Executive Assistant to support senior leadership at ELSA Corp. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and excels at managing schedules, coordinating cross-functional projects, and acting as a liaison between internal and external stakeholders. The ideal candidate has prior experience supporting C-level or senior executives in high-growth companies, particularly in revenue-driven or startup environments. Key Responsibilities Calendar & Meeting Management: Manage the VPs calendar, schedule internal and external meetings, and coordinate global travel logistics. Stakeholder Communication: Serve as the primary point of contact for internal teams and external partners, ensuring clear and timely communication. Project Coordination: Support key strategic and revenue initiatives by tracking progress, following up on action items, and ensuring timely execution. Administrative Operations: Oversee expense reporting, document preparation, and records management. Event Planning: Organize logistics for executive off-sites, industry conferences, and partner/client meetings. Confidentiality: Handle sensitive information with the utmost professionalism and discretion. Workflow Optimization: Proactively identify and implement improvements to enhance administrative processes and executive efficiency. What We're Looking For Experience: 3-5+ years as an Executive Assistant, ideally in a high-growth, sales, or revenue-focused environment. Organizational Skills: Strong time-management and multitasking abilities, with attention to detail and prioritization. Tech Proficiency: Comfortable using Google Workspace, Microsoft Office, Slack, Zoom, and CRM tools such as Salesforce or HubSpot. Familiarity or curiosity about GenAI tools (e.g., ChatGPT, Gemini, Perplexity) is a strong plus. Communication: Excellent verbal and written communication skills; able to represent the executive office professionally across all channels. Initiative: A proactive problem-solver who anticipates needs and takes ownership. Adaptability: Thrives in a fast-paced, evolving environment with minimal supervision. Preferred: Experience in SaaS, edtech, or startups. Fluency in two or more languages preferred (especially Japanese, Bahasa, Mandarin, or Vietnamese). Why Join ELSA Join a mission-driven team reshaping the future of language learning. Work alongside a passionate, global team of innovators and educators. Be at the forefront of AI applied to real-world learning. Enjoy competitive compensation and benefits. How to Apply Please send your resume to rachel.dang@elsanow.io with the subject line: Executive Assistant Application [Your Name]. We look forward to hearing from you!

Responsibilities

Provide high-level administrative support to senior leadership, including calendar management, global travel logistics, and stakeholder communication. Coordinate strategic revenue initiatives and oversee administrative operations such as expense reporting and event planning.