Your Impact at Willowdale Asset Management
At Willowdale Asset Management, we’re looking for passionate professionals who are eager to help us shape the future of our industry.
The Executive Assistant provides essential administrative support to members of our c-suite executive team. Responsibilities include, but are not limited to, calendar management, meeting coordination, travel arrangements, and general office support. This role requires attention to detail, effective time management, and strong communication skills.
This role is located at our Willowdale Asset Management Head Office in Vaughan, ON.
What We Are Looking For

Your drive for excellence and entrepreneurial spirit will be cornerstones of your success. Here’s Here is what else we’d love to see:

• Post-secondary education in administration or related field
• At least 3 years of experience in an administrative support role
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Effective written and verbal communication skills

THE WILLOWDALE ASSET MANAGEMENT EXPERIENCE:

Joining Willowdale Asset Management means joining a team that goes beyond expectations. Not only are we leaders in real estate investment performance, but we’re also invested in your personal and professional growth. We offer a competitive compensation and benefits package designed to support your success, including:

• The opportunity to collaborate with other skilled and visionary professionals.
• Exclusive discounts through our Employee Home Ownership Program.
• Support for your wellbeing through our employer-paid benefits.
• A flexible, hybrid work model.
• Employer sponsored RRSP plans to help you invest in your future.
• Ongoing support for continuing education and opportunities for learning and development to help you grow your career.
• Organic Produce from our Community Supported Agriculture Program.
• Engaging social events throughout the year to celebrate our team.
• Recognition of achievements and milestones every step of the way.
• A company that values your time outside of work just as much as your time spent at work.

What You’ll Be Doing Each Day

• Manage calendars in collaboration with other administrative staff, internally and externally, to coordinate scheduled meetings with internal and external clients
• Prepare agendas, document meeting minutes as required, and ensure timely follow up on action items
• Manage travel arrangements, accommodations, and itineraries, as well as completing expense reports
• Assist with document preparation, including formatting and editing presentations in PowerPoint
• Handle highly sensitive and confidential matters relating to the daily activity of the organization

Who We Are
At Willowdale Asset Management, we are committed to achieving excellence in real estate investment performance. We are experts at identifying value and potential that others may overlook, crafting tailored solutions for our clients. By leveraging our local insights and financial expertise, we drive capital performance with precision and purpose. Our entrepreneurial spirit not only fuels innovation but empowers every team member to think creatively and take initiative. We foster a collaborative environment where diverse perspectives and bold ideas thrive, ensuring that every voice is heard and valued.
Join us at Willowdale Asset Management and you will become part of a remarkable team where excellence is not just a goal—it’s our standard. Together, we will redefine success in the real estate investment industry.
Willowdale Asset Management is an inclusive employer dedicated to building a diverse workforce. We are committed to providing accommodation throughout the recruitment and selection process for any qualified applications under the respective provincial human rights codes. Please advise a member of our team if you require an accommodation to ensure your accessibility needs are accommodated. Any information received relating to accommodation will be addressed confidentially.

LI-ONSITE #Willowdal

• Manage calendars in collaboration with other administrative staff, internally and externally, to coordinate scheduled meetings with internal and external clients
• Prepare agendas, document meeting minutes as required, and ensure timely follow up on action items
• Manage travel arrangements, accommodations, and itineraries, as well as completing expense reports
• Assist with document preparation, including formatting and editing presentations in PowerPoint
• Handle highly sensitive and confidential matters relating to the daily activity of the organizatio