POSITION SUMMARY

We are seeking a highly skilled and professional Executive Assistant to provide direct support
to the Vice-President.
This role is critical in enabling the Vice-President to focus on strategic priorities by ensuring efficient management of administrative functions, communications, and organizational requirements.

QUALIFICATIONS

• 3 to 5 years of experience in an Executive Assistant or senior administrative role, preferably in construction, real estate, or related industries.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, Teams and PowerPoint).
• Valid driver’s licence and access to a reliable vehicle.
• Self-starter with the ability to work under minimum supervision and/or direction.
• Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to draft professional correspondence and documents.
• Proven ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment.
• Professional demeanor with strong interpersonal skills and the ability to interact effectively at all levels of the organization.

• Managing the Vice-President’s calendar, scheduling, and travel arrangements with a high degree of accuracy and efficiency.
• Preparing correspondence, reports, presentations, and meeting materials, such as PowerPoint presentations, monthly corporate reports, business cases and yearly business Plan.
• Providing event planning, coordination and execution of external customer and internal Empire Envelope Ltd. events.
• Coordinating and facilitating communication between the Vice-President, internal teams, and external stakeholders.
• Recording, tracking, and providing follow up on action items and deadlines related to executive initiatives.
• Maintaining accurate and confidential records and documentation.
• Supporting corporate projects and initiatives by providing organizational and administrative assistance.
• Exercising sound judgment and discretion in handling sensitive and confidential matters.