Executive Assistant at Equinox Inc

Albany, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

0.0

Posted On

19 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organizational Skills, Verbal Communication, Written Communication, Meeting Coordination, Minute Taking, Report Preparation, Customer Service, Confidentiality, Microsoft Office Suite

Industry

Non-profit Organizations

Description

Description Equinox is a non-profit human services organization in the Capital Region. For more than 40 years, Equinox has reached out to people who need us most with innovative and effective programs that truly change lives, allowing us to fulfill our purpose of helping those we serve move forward on their paths to recovery, healing, and independence. Position Summary: The Executive Assistant provides confidential Administrative Support to the Chief Executive Officer (CEO) of Equinox, Inc. and the Leadership Team Members as needed. The Executive Assistant will coordinate Board of Director Meetings, as well as Board Committee Meetings with the CEO. Essential Duties and Responsibilities: Handles all departmental correspondence for the CEO Prepares draft correspondence for the CEO Responsible for coordinating meetings and calendar for CEO Responsible for all administrative duties for all Board of Director and Board Committee materials including distribution one week in advance of all scheduled meetings Take and prepare minutes at Board Meetings, Board Committee meetings, and other meetings, as requested Document Action Items reviewed at the Leadership Team meetings and distribute to the members within 24 hours of meeting to ensure appropriate follow up Attends agency wide meetings as assigned. Compile information and prepare reports and/or presentations as needed Operate standard office equipment (copier, fax, scanner, etc.) Maintain standard office and standard business filing systems. Assists with a variety of administrative projects, as assigned Demonstrates excellence in both internal and external customer service Distribution of mail to administrative staff Keep all client/staff information in the strictest of confidence Completes other duties as assigned Requirements Physical Requirements: Ability to sit for long periods of time Minimum Qualifications: Associates Degree Minimum of three (3) years’ experience in a professional business environment as an executive and/or administrative assistant to senior management required Experience with taking meeting minutes and organizing virtual meetings Possess computer skills and is proficient in Microsoft Office Suite, Must possess organizational skills. Excellent verbal and written communication Preferred Qualifications: Bachelor’s Degree 5 + years’ work experience in executive assistant management Preferred Qualifications: Monday - Friday We are proud to offer a comprehensive benefits package that includes Medical Insurance through CDPHP, Dental Insurance, Vision Insurance, 403(b), Flexible Spending Accounts, Paid Time off, paid holidays, Group Life, Short -Term Disability and more! Equinox, Inc is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Responsibilities

The Executive Assistant provides confidential administrative support to the CEO and the Leadership Team. Responsibilities include coordinating meetings, preparing correspondence, and documenting action items from meetings.