Executive Assistant at ERT

Tysons, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

90000.0

Posted On

06 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Office Management, Meeting Support, Project Management, Confidentiality, Communication Skills, Time Management, Problem Solving, Microsoft Suite Proficiency, Initiative, Discretion, Vendor Relations, Presentation Preparation, Action Item Tracking, Stakeholder Liaison

Industry

Pharmaceutical Manufacturing

Description

Position Description ERT is seeking an experienced C-Suite Executive Assistant (EA) to provide high-level strategic and administrative support to ERT’s top executives. Will act as a gatekeeper and business partner by managing complex calendars, coordinating travel, preparing confidential communications and presentations, overseeing projects, and serving as a liaison with board members and senior staff, all while maintaining discretion and operating proactively in a fast-paced environment. Calendar & Schedule Management: Proactively manage complex, dynamic schedules, prioritize meetings, and resolve conflicts to optimize executive time. Travel & Expenses: Arrange complex domestic/international travel, itineraries, and process associated expense reports. Office Management: Oversee daily business operations of ERT’s Tysons office, ensuring a productive, organized, and compliant workplace. Key responsibilities include managing administrative procedures, controlling office budgets and inventory, and handling vendor relations. Meeting & Event Support: Prepare agendas, presentations (PowerPoint), reports, and other meeting materials. Coordinate regular meetings including quarterly board meetings, monthly executive meetings, MBRs, program reviews, weekly leadership, etc. Capture action items for follow up. Project Management: Support special projects, track deliverables, and manage workflows across the executive team. Liaison & Representation: Serve as a link between the executive, board, staff, and external stakeholders, representing the executive and company professionally. Screen calls/emails, draft correspondence (internal/external), handle confidential information, and act as the primary point of contact. Support corporate communications in conjunction with HR and Marketing teams. Confidentiality & Discretion: Handle sensitive information with sound judgment and utmost confidentiality. Supports Special Security Agreement (SSA) documentation in conjunction with FSO. Required Skills 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Ability to anticipate needs, offer solutions, and align efforts with business goals. Superior time management, planning, and follow-through. Excellent verbal, written, and interpersonal skills; Ability to write and edit a variety of internal and external communications Ability to take initiative and work with minimal supervision. Proficiency in Microsoft Suite (Word, Excel and PowerPoint) Desired Previous experience in a gov con environment a plus Familiarity with graphic design tools (e.g., Canva, Adobe Creative Suite) a plus Special Security Agreement (SSA) documentation support experience desired, but not required Education Bachelor’s degree in business administration or related field, or equivalent Location This position will be on site at ERT’s corporate office in Tysons Corner Monday – Thursday. Friday may be worked remotely or in office as desired. Compensation The salary range for this role is $80,000 – 90,000/year. This range is a good faith estimate based on similar roles across the organization. ERT uses several factors when extending an offer, including but not limited to, the position's scope and expected duties, a candidate’s work experience, education/training, and key skills. Benefits All full-time employees are eligible to participate in our flexible benefits package, which includes: Medical, Rx, Dental, and Vision Insurance 401(k) retirement plan with company-matching 11 Paid Federal Government Holidays Paid Time Off (PTO) Basic Life & Supplemental Life Health Savings Account, Flexible Spending and Dependent Care Flexible Spending Accounts Short-Term & Long-Term Disability Employee assistance program (EAP) Tuition Reimbursement, Personal Development & Learning Opportunities Skills Development & Certifications Professional Membership Reimbursement Employee Referral Program Competitive compensation plan Discretionary variable incentive bonuses based on factors such as individual performance, business unit performance, and/or the company’s performance Publication and Conference Presentation Awards with bonuses ERT is a VEVRAA Federal Contractor and Equal Opportunity employer - All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Responsibilities

The Executive Assistant will provide high-level strategic and administrative support to C-Suite executives, managing complex calendars, coordinating travel, and overseeing projects. They will also serve as a liaison with board members and senior staff while maintaining discretion in a fast-paced environment.