Job Title: Executive Assistant & Events Coordinator
Location: Glasgow (Office-based)
Salary: £27,000 – £30,000 per annum, depending on experience

ABOUT US

We are a fast-growing business headquartered in Glasgow, committed to delivering exceptional results for our clients and fostering a high-performance culture within our team. As we continue to expand, we are seeking an experienced and highly organised Executive Assistant & Events Coordinator to provide direct support to our senior leadership team and to take ownership of planning and delivering company events. This is a pivotal role that requires exceptional organisational skills, attention to detail, and the ability to manage a diverse workload with professionalism and discretion.

THE ROLE

The Executive Assistant & Events Coordinator will serve as a key point of contact for executives and the management team. You will be responsible for executive-level administrative support, managing complex diaries, coordinating travel, and ensuring the smooth execution of both internal and client-facing events. The ideal candidate will combine strong administrative expertise with creativity, problem-solving skills, and a proactive approach.

KEY RESPONSIBILITIES

Executive & Administrative Support

• Provide comprehensive diary and inbox management for senior executives.
• Coordinate national and international travel itineraries, including flights, accommodation, and logistics.
• Prepare reports, presentations, and correspondence on behalf of leadership.
• Manage payroll administration and support general HR processes.

Events Management

• Plan, coordinate, and deliver a variety of events including client functions, corporate meetings, staff engagement activities, and external conferences.
• Liaise with venues, suppliers, and contractors to ensure events are delivered on time and within budget.
• Manage event promotion, including the design of branded materials, posters, and internal communications.
• Provide on-site event management to ensure seamless execution.

People & Recruitment Support

• Conduct initial candidate screening and recruitment calls.
• Support onboarding processes and ensure new starters receive a positive introduction to the business.
• Act as a key contact for staff queries and assist with HR administration.

General Office Management

• Ensure the smooth running of daily office operations.
• Maintain accurate records, databases, and filing systems.
• Support with ad-hoc tasks to ensure business efficiency.