JOB SUMMARY

Direct Care and Treatment (DCT) is seeking an individual to join our DCT Administration Team for an exciting and rewarding opportunity as an Executive Assistant! As an Executive Assistant you will provide accurate and confidential administrative support, coordination, operational, and analytical assistance to DCT’s External Relations Executive Director, the Chief Financial Officer, and the Legislative Director, and serve as a liaison to positions under their supervision, including the DCT Financial Management Team, DCT Legislative Team, DCT Tribal Liaison, DCT Operations Team, as well as other key DCT partners.
In this position, you will provide executive support to the External Relations Executive Director, Fiscal Director, and the Legislative Director. This position will also serve as a liaison to the staff of DCT, stakeholder groups, DCT Tribal Liaison, and other entities, including preparing and handling confidential and agency sensitive reports and other communications. In addition, this position exists to serve as back up to and provide general administrative support to the External Relations Executive Director, DCT Financial Management, and DCT Legislative Teams.

Primary Responsibilities:

• Manages DCT confidential operations for the Community Relations Executive Director, DCT Fiscal Director, and DCT Legislative Director, including calendaring, daily operations, communications, and work related to Governor’s Office, Legislators, Legislative leaders, DCT’s Executive Team, and DCT stakeholders. Provides an array of administrative services and support for the External Relations Executive Director.
• Plans and coordinates special research and investigative projects regarding administrative and program problems and issues by researching, developing, and recommending courses of action, including monitoring the agency’s progress toward meeting established goals and objectives by compiling, reviewing, and assessing reports and records to identify the cause and impact of delays or other problems, through the creation, update, and maintenance of operational and programmatic documents, presentations, and spreadsheets.
• Prepare legislative, DCT Executive Board, DCT Executive team, and stakeholder PowerPoint presentations, spreadsheets, and written summaries that are concise, professional, and accessible.
• Coordinates logistics for, document, and serve as administrative liaison for high visibility work groups involving members of DCT Executive Leadership and other staff as requested.Interprets administrative policies, procedures, and processes to agency staff, state, and local officials, and the public by answering their inquiries and insuring proper application of these directives and processes.
• Advises state and federal officials, council and board members, agency staff, special interest groups, and the public on matters pertaining to agency policy and procedure by providing written and verbal interpretations, responding to concerns involving the assigned program, and intercepting and/or moderating adverse pressures or influences.

MINIMUM QUALIFICATIONS

• Accounting/Budgeting/Expense knowledge.
• Communication Skills sufficient to support C-Suite executives (CEO, CFO, COO, or CIO) with projects and various administrative tasks.
• Customer Service Skills sufficient to provide high level clerical support for C-Suite executives (CFO, CEO, COO, CIO) of an organization(s), including calendar management, meeting organization, and creating and facilitation business communication.
• Database, Documents, and Records Management skills sufficient to relating to the coordination of business correspondence at an organizational level.
• Development of Administrative and Programmatic Procedures related to project management.
• English Language skills sufficient to having thorough knowledge of the rules of standard English grammar and usage.
• Leadwork Skills.
• Spreadsheets proficiency and skilled in using Word, PowerPoint, especially in assuring professional appearance and complying with Minnesota accessibility requirements.
• Word Processing skills sufficient to such as creating, editing, and managing strategic documents at a leadership level.

PREFERRED QUALIFICATIONS

• 2 years’ experience supporting C-suite executives (CEO, CFO, COO, or CIO) in a large healthcare setting.
• An associate degree or higher in project management, business administration, strategic planning, communications, marketing, or related field.
• Broad-based understanding of how state agencies function in order to provide fully informed support and administrative functions.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

ADDITIONAL REQUIREMENTS

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need

THE WORK YOU’LL DO IS MORE THAN JUST A JOB.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Primary Responsibilities:

• Manages DCT confidential operations for the Community Relations Executive Director, DCT Fiscal Director, and DCT Legislative Director, including calendaring, daily operations, communications, and work related to Governor’s Office, Legislators, Legislative leaders, DCT’s Executive Team, and DCT stakeholders. Provides an array of administrative services and support for the External Relations Executive Director.
• Plans and coordinates special research and investigative projects regarding administrative and program problems and issues by researching, developing, and recommending courses of action, including monitoring the agency’s progress toward meeting established goals and objectives by compiling, reviewing, and assessing reports and records to identify the cause and impact of delays or other problems, through the creation, update, and maintenance of operational and programmatic documents, presentations, and spreadsheets.
• Prepare legislative, DCT Executive Board, DCT Executive team, and stakeholder PowerPoint presentations, spreadsheets, and written summaries that are concise, professional, and accessible.
• Coordinates logistics for, document, and serve as administrative liaison for high visibility work groups involving members of DCT Executive Leadership and other staff as requested.Interprets administrative policies, procedures, and processes to agency staff, state, and local officials, and the public by answering their inquiries and insuring proper application of these directives and processes.
• Advises state and federal officials, council and board members, agency staff, special interest groups, and the public on matters pertaining to agency policy and procedure by providing written and verbal interpretations, responding to concerns involving the assigned program, and intercepting and/or moderating adverse pressures or influences