Executive Assistant at Extreme Reach

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

90000.0

Posted On

01 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Office Logistics, Workflow Improvement, Interpersonal Skills, Confidentiality, Discretion, Writing Skills, Initiative, Decision Making, Google Suite, MS Teams, Microsoft Excel

Industry

Advertising Services

Description

Join the creative revolution at XR! XR is on a mission to transform how the world creates, connects, and experiences advertising. As the global leader in creative operations, we help brands and agencies bring their ideas to life and deliver them seamlessly across every screen. Our leading technology and services power creativity for the marketing and entertainment industries, and you can be a part of it! At XR, you'll join a high-energy, collaborative environment where your ideas can spark real change. We champion innovation at every level, empowering our teams to take risks, challenge norms, and unlock new possibilities. Your voice, your talent, and your vision matter here- XR is where you come to grow, learn, and thrive. Ready to make an impact? If you're passionate about technology, solving complex challenges, and joining a team that's changing the game, XR is the place for you. Let’s shape the future together! The Opportunity The Executive Assistant will provide comprehensive support to key members of the Executive Committee (Exco). This role is critical to enabling executive effectiveness and shaping a collaborative office environment. The ideal candidate is organized, anticipates needs, and enjoys working within a team. They will manage complex calendars, coordinate meetings and events, arrange detailed domestic and international travel, process expense reports, and help manage office logistics. They should be comfortable managing three to four calendars at a time while proactively identifying opportunities to improve workflows and increase productivity. This role will work closely with the Chief of Staff to ensure coordination across organizations and seamless execution of priorities. The right candidate thrives in a fast-paced, innovative environment and is energized by contributing meaningfully to company culture. Responsibilities Maintain a daily calendar of meetings and events for a team of executives; Organize complex calendars and schedules; resolve any scheduling issues Arrange travel and accommodations for a team of executives Tracks and submits expense reports for a team of executives Screen incoming telephone calls; take and deliver accurate messages; respond to requesting by gathering and providing information and referring non-routine calls for the ELT to appropriate team members Help to coordinate in-office and offsite meetings Plan and arrange events including catering for in-office meetings Document meeting actions and follow-up accordingly Manage sensitive matters with a high level of confidentiality and discretion Assisting with everyday office tasks Other projects and duties as assigned *Pursuant to New York City's Pay Transparency Law the pay range for this position is $80,000 - $90,000; base pay offered may vary depending on job-related knowledge, skills, and experience. 5+ years’ experience as an Executive Assistant, preferably supporting the C-Suite as a team Strong writing skills, ability to compose complex executive level correspondence Ability to work in a fast-paced environment, while maintaining positive, team centric approach Strong interpersonal skills, ability to work in high-profile environment Excellent organization skills, ability to manage details accurately and multitask on a variety of assignments Ability to communicate effectively with all levels of the organization Ability to work flexible hours occasionally for events/catering Experience taking independent initiative and exercising good judgment and decision making, and maintain confidentiality Working knowledge of the Google Suite Good working knowledge of MS Teams Intermediate to expert knowledge of Microsoft Excel preferred The wonderful world of XR Impactful Work: You’ll be at the heart of a company revolutionizing the media and creative industries. From a cutting-edge platform to AI-driven insights, your work will help our clients produce and deliver world-class content to millions worldwide. Global Reach, Local Impact: With a team of over 1,100 talented professionals serving 140 markets, we blend global scale with personalized service. Join us, and be part of a diverse, dynamic team that’s making waves across the globe! Innovation & Growth: We’re all about pushing boundaries and staying ahead of the curve. At XR Extreme Reach, you’ll be working on groundbreaking products that power TV, film, digital marketing, and entertainment. Creative Culture: We celebrate creativity and collaboration. Whether you're working in tech, media, or creative services, we foster a culture that encourages fresh ideas, innovation, and out-of-the-box thinking. Make a Difference: Here, you’ll help clients tell their stories on a global stage, while ensuring their creative vision is executed with precision and style. Let's Redefine What's Possible If you’re ready to elevate brand growth, connect creativity across platforms, and unlock a new era of creative intelligence, we’d love to hear from you. Pitch us your vision- and let's build the future, together.

Responsibilities

The Executive Assistant will provide comprehensive support to key members of the Executive Committee (Exco), managing complex calendars, coordinating travel and events, processing expenses, and ensuring seamless execution of priorities. This role involves maintaining executive schedules, handling communications, documenting meeting actions, and managing sensitive matters with high confidentiality.