Executive Assistant at EXZEO GROUP, INC

Tampa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

20 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Written Communication, Verbal Communication, Organizational Skills, Attention to Detail, Problem-Solving, Discretion, Confidentiality, Calendar Management, Travel Coordination, Meeting Preparation, Document Management, Executive Support

Industry

Software Development

Description

Job Details Job Location: Tampa, FL 33607 JOB SUMMARY The Executive Assistant serves as a trusted partner to the CEO and executive leadership team of an insurance solutions software company. This role provides high-level administrative, organizational, and strategic support to maximize executive effectiveness, ensure seamless day-to-day operations, and represent the executive office and company with professionalism, discretion, and sound judgment. This role is office-based five days a week. ESSENTIAL DUTIES & RESPONSIBILITIES Proactively manage complex calendars by planning and coordinating meetings, conferences, and teleconferences; oversee meeting logistics including room reservations, setup, and catering Plan, coordinate and book domestic and international travel, including flight arrangements, ground transportation, hotel accommodations, and detailed itineraries Act as a gatekeeper for the executive office by reviewing, prioritizing, and responding to correspondence; drafting communications, reports, and presentations as needed Exercise independent judgment to establish daily priorities and ensure sensitive and confidential matters are handled with the highest level of discretion Serve as a primary point of contact for Board members, investors, shareholders, and internal/external stakeholders, both in person and via phone or email Support Board and executive meetings by preparing materials, recording meeting discussions, and maintaining organized records and historical references Develop and maintain efficient filing, document management, and retrieval systems Anticipate executive needs and proactively address issues before they arise, contributing to continuous improvement of executive office operations Occasional assistance with running short local errands, such as picking up lunch or office necessities REQUIRED SKILLS & EXPERIENCE Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to create polished correspondence, reports, and presentations independently Exceptional written and verbal communication skills Strong executive presence with the ability to interact confidently and professionally with senior leaders and external stakeholders Highly organized with exceptional attention to detail and accuracy Proven ability to manage multiple priorities, meet deadlines, and remain flexible in a fast-paced, evolving environment Proactive, self-directed work style with strong problem-solving skills and sound judgment Demonstrates ability to handle sensitive information with discretion and confidentiality EDUCATION & TRAINING Bachelor’s degree preferred; equivalent combination of education and experience will be considered 6+ years of experience directly supporting C-level executives in a high-growth or fast-paced environment preferred Prior experience supporting a CEO and/or Board of Directors strongly preferred Exzeo offers 100% employer-paid health, dental, vision, life, and disability insurance for employees, a flexible paid time off plan, a 401(k) match, and bonus potential. Qualifications

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the CEO and executive leadership team, ensuring effective day-to-day operations. Responsibilities include managing calendars, coordinating travel, and acting as a primary point of contact for stakeholders.