Executive Assistant at Fairmont St Andrews Scotland

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Oct, 26

Salary

80000.0

Posted On

10 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Executive Support, Meeting Coordination, Communication, Discretion, Time Zone Management, Presentation Preparation, Event Coordination

Industry

Hospitality

Description

Company Description We're Ennismore. We build the world's most creative and innovative hospitality brands and behind every great leader is an even greater Executive Assistant. That's where you come in. We're looking for a sharp, switched-on EA to support two of our senior executives based in our Home Base New York office. You'll be the engine that keeps things running smoothly - organized, proactive, and cool under pressure. If you thrive in a fast-moving, creative environment and love being the person who makes everything click, read on. We don’t go in for strict job descriptions, we all like to get involved, however here’s an idea of how we see the role... Job Description What you'll do... Own and manage complex calendars, travel, and scheduling across multiple time zones - without breaking a sweat Be the first point of contact for two busy executives, filtering and prioritizing with good judgment and discretion Coordinate meetings, prepare agendas, take notes, and follow up on actions so nothing falls through the cracks Book and manage all travel logistics -flights, hotels, transfers, itineraries- seamlessly Handle expense reporting and reconciliation on a timely basis Support the preparation of presentations, reports, and communications Liaise with internal teams and external partners on behalf of the executives Anticipate needs before they're even asked - that's the real superpower here Help coordinate team events, offsites, and the occasional fun stuff too Qualifications What we're looking for... 2+ years of experience as an EA or PA, ideally supporting C-suite or senior leadership Someone who is incredibly organized - like, next level organized A natural communicator who can write a crisp email and hold their own in any room Discretion is your middle name - you handle sensitive information with total professionalism A calm, can-do attitude when things get busy (and they will) Tech-savvy. Outlook, Teams, Microsoft Office (all the Microsofts), Canva, Concur, Docusign, Adobe, You can work from our New York office at least twice a week. You're not precious. We leave our egos at the door and get stuff done A genuine love for hospitality, culture, food, travel, or all of the above is a big plus You're up for doing things differently and trying (almost) everything once You’ll role model Ennismore values and behaviors because that’s who you are. If we get stuck in a lift with you – we’ll get along nicely and have a laugh along the way Additional Information What’s in it for you… Learning opportunities to broaden your skillset and development that helps you think, make, and thrive at work A front-row seat to one of the most exciting, fast-growing hospitality companies in the world The chance to be yourself and collaborate with genuinely brilliant people An open, creative culture where no two days look the same Excellent discounts across the entire Ennismore and Accor family of brands (yes, really) PTO, great healthcare, and a competitive salary Lots of opportunity to progress and switch it up as part of a global family of brands Ennismore is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. Base salary: $80,000 annually About Ennismore Our purpose is to Inspire Discovery. Ennismore is a global collective of entrepreneurial and founder-built brands with creativity & purpose at their heart. We are the largest & fastest-growing lifestyle & leisure hospitality company. What we do We curate and manage unique properties and experiences in some of the most exciting destinations worldwide. We create brands with meaning. Creating a brand with meaning gives us our core purpose and helps us break through the noise. We want to build long-lasting connections with our guests, creating brands and experiences that deeply resonate, through award-winning interior design and brand communications. We make things happen We are agile and entrepreneurial, allowing us to adapt quickly to changes in the market, making things happen and staying ahead of the curve. We innovate, deliver scale and growth We don't sit still; we are always evolving with new product innovations and destinations. Innovation and growth don't always go hand in hand. We want to make sure we're at that perfect intersection by staying close to consumers and ensuring we remain relevant with the help and feedback from our teams. We care about the impact we leave We are about our team members, we care about the neighbourhoods we're in, and we care about the environment. We have initiatives in place that give back to our communities and reduce our environmental impact, but more are being put in place to help us achieve our goals. Job-Category: Administration & Support Job Type: Permanent

Responsibilities

Provide high-level administrative support to two senior executives, including managing complex calendars and travel logistics across multiple time zones. Act as the primary point of contact, filtering communications and coordinating meetings and team events.