Executive Assistant at Félix

Lockport, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Research & Analysis, Travel Coordination, Logistics Management, Personal Support, Communication Skills, Emotional Intelligence, Organizational Skills, Results-Oriented, Written Communication, Microsoft Office, AI Tools, Calendar Management, Email Management, Technology Adoption, Workflow Streamlining

Industry

Description

Description We are seeking an exceptional Executive Assistant to provide high-level support to a fast-moving President overseeing multiple high-stakes ventures across technology, investments, family office operations, and political initiatives. This role requires absolute confidentiality, exceptional judgment, and the ability to anticipate needs before they arise. The ideal candidate is a strategic thinker, highly organized, and comfortable working in a dynamic, entrepreneurial environment. Key Responsibilities Executive Support Comprehensive inbox, communication, and workflow management Prepare correspondence, presentations, and social media content in the executive’s voice Expert-level calendar management across time zones and competing priorities Strategic scheduling to ensure optimal time allocation Research & Analysis Conduct in-depth research on individuals, companies, market trends, and business opportunities Synthesize complex information into concise, actionable briefing materials Support competitive intelligence and opportunity assessments Travel & Logistics Coordinate complex domestic and international travel Oversee logistics for meetings, events, and engagements Anticipate needs and ensure seamless execution of all travel and itineraries Personal & Family Support Coordinate personal appointments and family-related matters Support gift selection and relationship management Integrate personal priorities into the professional schedule Communications & Gatekeeping Filter and prioritize incoming requests and communications Protect executive time and ensure focus on top priorities Provide strategic responses and facilitate delegation Benefits We offer a comprehensive and competitive benefits package, including: Medical, Dental & Vision Insurance 401(k) with Company Match Profit Sharing Paid Time Off (PTO) Paid Holidays Everyday Fuel Discounts Company Paid Life Insurance Employee Assistance Program (EAP) Professional Development Opportunities Requirements Qualifications Required Experience 5–10 years supporting executives in fast-paced, entrepreneurial environments Proven experience handling highly confidential and sensitive matters Demonstrated success supporting executives across multiple business ventures Essential Attributes High emotional intelligence with a professional, positive demeanor Exceptional organizational skills with a strong bias toward action Results-oriented mindset with minimal bureaucracy Ability to remain flexible, composed, and resilient under pressure Outstanding written communication skills with the ability to capture executive voice and tone Advanced proficiency in Microsoft Office, AI/LLM tools, calendars, and email management systems Quick adoption of new technologies and ability to streamline workflows Please include a cover letter with your application outlining why you believe you are a strong fit for this role, how your experience aligns with the responsibilities, and what specifically attracts you to this opportunity.

Responsibilities

The Executive Assistant will provide high-level support to the President, managing communications, scheduling, and travel logistics. They will also conduct research and synthesize information to support decision-making across various ventures.