FFAW-Unifor is seeking an Executive Assistant to the Secretary-Treasurer to join our team. This is a full-time, permanent position. This position will report to the Secretary-Treasurer and will be able to work in a fast paced, deadline driven environment. The successful candidate will be tasked with a wide variety of responsibilities including management of the Secretary-Treasurer’s calendar, scheduling meetings, confirming appointments, writing/editing documents, and arranging travel.

Responsibilities:

• Prioritize incoming calls, media requests, correspondence including emails and invitations on behalf of the Secretary-Treasurer
• Schedule meetings, compose, edit and finalize agendas and guest lists as well as send invites and book venues on behalf of the Secretary-Treasurer, executive board and councils
• Maintain confidential information and ensure information is handled appropriately
• Attend meetings including council meetings, to take notes and minutes, highlight action items and prepare and distribute minutes
• Review meeting minutes to act upon action items or assign them as appropriate.
• Arrange travel for the Secretary-Treasurer, maintain the Secretary-Treasurers calendar, ensure deadlines and requests are fulfilled on their behalf
• Assist with researching, gathering, assembling and archiving documentation for submission to the pricing panel, arbitration, etc
• Archive and organize reports, submissions and other documentation
• Coordinate and organize activities associated with the election process and provide support for the Election Committee
• Provide support to the Secretary-Treasurer as required
• Work closely with the President’s Executive Assistant to ensure Cohesiveness of the executive team and their objectives
• Special Projects as assigned by the executive team

Qualifications

• Minimum 3 years’ experience or equivalent in an executive support level capacity
• Detail-oriented with proven sense of urgency to get things done correctly and on time
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency
• Ability to exercise sound judgment, prioritization and maintain confidentiality
• Exceptional organizational skills
• The ability to multi-task and juggle multiple priorities
• Excellent verbal and written communication skills
• Experience coordinating travel

FFAW-Unifor is committed to employment equity and is actively seeking to ensure a representative workforce. We encourage applications from equity seeking groups.
Job Type: Full-time
Pay: $60,000.00-$73,000.00 per year

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Work Location: In perso

• Prioritize incoming calls, media requests, correspondence including emails and invitations on behalf of the Secretary-Treasurer
• Schedule meetings, compose, edit and finalize agendas and guest lists as well as send invites and book venues on behalf of the Secretary-Treasurer, executive board and councils
• Maintain confidential information and ensure information is handled appropriately
• Attend meetings including council meetings, to take notes and minutes, highlight action items and prepare and distribute minutes
• Review meeting minutes to act upon action items or assign them as appropriate.
• Arrange travel for the Secretary-Treasurer, maintain the Secretary-Treasurers calendar, ensure deadlines and requests are fulfilled on their behalf
• Assist with researching, gathering, assembling and archiving documentation for submission to the pricing panel, arbitration, etc
• Archive and organize reports, submissions and other documentation
• Coordinate and organize activities associated with the election process and provide support for the Election Committee
• Provide support to the Secretary-Treasurer as required
• Work closely with the President’s Executive Assistant to ensure Cohesiveness of the executive team and their objectives
• Special Projects as assigned by the executive tea