Executive Assistant at FieldAI

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Travel coordination, Expense reconciliation, Communication, Meeting preparation, Project management, Google Workspace, Microsoft Office, Confidentiality, Problem solving, Administrative support, Time management, Executive support, Stakeholder management

Industry

Robotics Engineering

Description

Location: Irvine, CA (5 days onsite) Type: Full-time About Field AI Field AI is building advanced AI systems to power real-world autonomy. As a fast-growing company at the forefront of innovation, we move quickly and operate with high standards, supporting leaders who are shaping the future of AI. Role Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our C-level leadership. This role is critical to the day-to-day effectiveness of our leadership team. You will act as a trusted partner, managing priorities, anticipating needs, and ensuring seamless operations across scheduling, communications, and executive initiatives. \n What You’ll Get To Do Manage complex and dynamic calendar scheduling across multiple time zones, prioritizing meetings and resolving conflicts Coordinate domestic and international travel, including itineraries, scheduling details, and expense reconciliation Serve as a gatekeeper for the C-level leadership’s time, ensuring focus on highest-impact priorities Support meeting preparation, including agendas, materials, note-taking, and follow-ups on action items Draft and manage communications on behalf of the C-level leadership, including emails and internal updates Partner cross-functionally with leadership and other stakeholders to drive alignment and execution Plan and coordinate executive meetings, events, and offsites Maintain confidential files, documents, and records with a high level of discretion Anticipate needs, solve problems proactively, and improve administrative processes for efficiency Support special projects and initiatives as needed What You Have 5+ years of experience supporting senior executives, ideally at the C-suite level Strong organizational skills with exceptional attention to detail Ability to manage competing priorities in a fast-paced environment High level of professionalism, judgment, and discretion with confidential information Excellent written and verbal communication skills Advanced proficiency in Google Workspace and/or Microsoft Office tools Ability to work onsite in Irvine, CA, five days per week The Extras That Set You Apart Experience supporting a C-level leadership directly Background in a high-growth startup or fast-paced environment Experience coordinating across global teams and time zones Proactive, resourceful, and highly self-directed working style \n Compensation and Benefits Our salary range is highly competitive with the market, but we take into consideration an individual's background and experience in determining final salary; base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience. Why Join Field AI? We are solving one of the world’s most complex challenges: deploying robots in unstructured, previously unknown environments. Our Field Foundational Models™ set a new standard in perception, planning, localization, and manipulation, ensuring our approach is explainable and safe for deployment. You will have the opportunity to work with a world-class team that thrives on creativity, resilience, and bold thinking. With a decade-long track record of deploying solutions in the field, winning DARPA challenge segments, and bringing expertise from organizations like DeepMind, NASA JPL, Boston Dynamics, NVIDIA, Amazon, Tesla Autopilot, Cruise Self-Driving, Zoox, Toyota Research Institute, and SpaceX, we are set to achieve our ambitious goals. Be Part of the Next Robotics Revolution To tackle such ambitious challenges, we need a team as unique as our vision — innovators who go beyond conventional methods and are eager to tackle tough, uncharted questions. We’re seeking individuals who challenge the status quo, dive into uncharted territory, and bring interdisciplinary expertise. Our team requires not only top AI talent but also exceptional software developers, engineers, product designers, field deployment experts, and communicators. We are headquartered in always-sunny Irvine, Southern California and have US based and global teammates. Join us, shape the future, and be part of a fun, close-knit team on an exciting journey! We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

Responsibilities

The Executive Assistant will manage complex calendars, travel arrangements, and communications for C-level leadership. They will also serve as a gatekeeper for executive time and coordinate meetings, events, and special projects.