Executive Assistant at Filinvest Group

Makati, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

0.0

Posted On

07 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Discretion, Problem-Solving Skills, Interpersonal Skills, Calendar Management, Meeting Coordination, Travel Management, Logistics Management, Presentation Preparation, Stakeholder Liaison, Event Organization, Time Management, Adaptability, Integrity, Bilingual Communication

Industry

Hospitality

Description

The Executive Assistant (EA) serves as a strategic partner to the General Manager, providing high-level administrative, operational, and coordination support to ensure the executive office runs efficiently. The role requires exceptional organizational and communication skills, discretion, and the ability to manage multiple priorities in a dynamic environmentparticularly within the context of a fast-paced power and energy company. The EA also liaises with senior leaders, government agencies, as needed and external stakeholders on behalf of the General Manager. Key Functions/Duties and responsibilities: Manage the General Managers calendar, schedule meetings, and coordinate appointments with internal and external stakeholders. Screen, prioritize, and prepare responses to communications and requests for the General Manager. Ensure the General Manager is well-prepared for meetings, presentations, and speaking engagements. Organize and support executive-level meetings, board sessions, investor engagements, and government-facing events. Travel and Logistics Management (15%) Coordinate local and international travel, hotel bookings, itinerary planning, and logistical requirements. Prepare travel briefings and ensure seamless execution of engagements. Process travel-related reimbursements and documentation. Special Projects and Assignments (10%) Assist the General Manager with high-priority activities Qualifications: Bachelor's degree in Business Administration, Management, Communications, or a related field At least 3-5 years of experience supporting C-level executives Strong command of professional written and spoken English and Filipino Excellent interpersonal, organizational, and problem-solving skills. Ability to maintain discretion and handle sensitive information with the highest degree of integrity Willingness to work extended hours, travel occasionally, and adapt to changing priorities

Responsibilities

The Executive Assistant manages the General Manager's calendar, schedules meetings, and coordinates appointments. They also ensure the General Manager is well-prepared for various engagements and organize executive-level meetings and events.