Executive Assistant (Finance) at Hire Overseas

, , South Africa -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Planning, Expense Coordination, Communication Skills, Organizational Skills, Attention to Detail, Finance Support, Document Management, Workflow Improvement, Confidentiality, Proactivity, Technical Environment Experience, SaaS Experience, AI Interest, Budget Documentation

Industry

Online Audio and Video Media

Description

We’re looking for an Executive Assistant (Finance) to support leadership at a fast-growing AI infrastructure company building core tooling for modern meeting intelligence products. This role is high-trust and high-ownership, focused on keeping executives organized, informed, and operating at full speed as the company scales. You will manage executive workflows, handle sensitive information, and support planning across operations, finance-adjacent tasks, and internal coordination. This role is ideal for someone who enjoys bringing structure to complex environments and can operate calmly and confidently alongside senior leaders. If you are detail-oriented, proactive, and comfortable working close to decision-making, this role is a strong fit. Why You’ll Want to Join You will be paid in USD (bi-monthly: every 15th and 30th) Up to 14 days of Paid Time Off annually (starting Day 1) Observance of Holidays per company guidelines 100% remote setup so you can work wherever you’re most productive Work closely with experienced founders and senior operators Be part of a technical, product-driven company building foundational infrastructure What You’ll Work On Executive Support and Coordination Manage calendars, scheduling, and meeting logistics across time zones Prepare agendas, notes, and follow-ups to keep leadership aligned and moving Handle travel planning, expense coordination, and executive communications Act as a gatekeeper for priorities, ensuring focus on high-impact work Finance and Operations Support Assist with finance-adjacent tasks such as invoicing coordination, expense tracking, and budget documentation Support preparation of reports, summaries, and materials tied to planning or reviews Work with internal and external stakeholders on operational and administrative workflows Maintain accurate records and documentation with strong attention to detail Information Management and Execution Organize documents, files, and internal systems to ensure information is accessible and current Track action items, deadlines, and commitments across leadership initiatives Handle confidential information with discretion and sound judgment Improve workflows and systems as the company grows What You Bring 3 to 6+ years of experience as an Executive Assistant, Executive Operations Assistant, or similar role Experience supporting senior leaders in a startup, SaaS, or technical environment Finance or accounting background preferred, including comfort with numbers, reports, or budgets Strong organizational skills with the ability to manage multiple priorities independently Clear written and verbal communication skills High level of professionalism, discretion, and reliability Nice to Have Experience working with founders or executive teams at early or growth-stage companies Familiarity with tools such as Google Workspace, Notion, Slack, and basic finance systems Comfort operating in technical or developer-focused organizations Interest in AI, infrastructure, or product-driven businesses How to Apply Please include: Your updated resume A short 1–2 minute Loom video introducing yourself and describing your experience supporting executives, including any finance-related responsibilities Only candidates who submit a Loom video will be considered. If you enjoy being a trusted partner to leadership, thrive in fast-moving environments, and want to support a company building core infrastructure for modern AI products, this role offers meaningful ownership and long-term growth potential. Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: Initial Application - Submit your application and complete our prequalifying questions Video Introduction - Record an video introduction to showcase your communication skills and work experience Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) Recruitment Interview - Initial screening with our talent team Executive Interview - Meet with senior leadership to discuss role alignment Client Interview - Final interview with the client team you'd be supporting Background & Reference Check - Professional reference verification Job Offer - Successful candidates receive a formal offer to join the team Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

Responsibilities

The Executive Assistant will manage executive workflows, handle sensitive information, and support planning across operations and finance-adjacent tasks. This role involves organizing documents, tracking action items, and improving workflows as the company grows.