Executive Assistant-Finance at Tatu City

Tatu City, Kiambu, Kenya -

Full Time

Start Date

Immediate

Expiry Date

20 Apr, 26

Salary

0.0

Posted On

20 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Confidentiality, Financial Reporting, Budget Preparation, Vendor Coordination, Data Analysis, Communication, Travel Management, Logistics Coordination, Document Management, Process Improvement, Microsoft 365, Time Management, Organizational Skills, Multitasking

Industry

Real Estate

Description

Reporting directly to the Group CFO, the Executive Assistant delivers comprehensive support across finance, procurement, and strategy functions, fostering a close working relationship among executives and senior management. This position demands intellectual sharpness, a proactive and positive attitude, high energy and a dynamic approach to providing exceptional support enabling leaders to focus on strategic priorities while ensuring operational excellence. Key Functions Executive Support & Coordination Coordinate internal and external meetings, prepare agendas, draft minutes, and ensure timely follow-up on action items and deadlines. Manage complex calendars for senior executives, including scheduling meetings, setting up conference calls, and arranging catering when needed. Handle incoming calls, screen communications, and filter outgoing correspondence whilst maintaining confidentiality Keep track of executive’s important tasks and maintain deadlines. Meet and greet visitors for the executives, ensuring a professional and welcoming environment. Finance, Procurement & Business Strategy Support Assist with financial reporting cycles, budget preparation, and audit readiness. Support procurement workflows, vendor coordination, and compliance documentation. Track key financial and procurement milestones to ensure timely approvals and execution. Coordinate data collection and analysis for business performance tracking and strategic projects. Facilitate communication between strategy teams and other departments to keep initiatives on track. Assist in organizing quarterly business reviews, leadership offsites, and strategic planning sessions. Travel & Logistics Arrange and manage travel plans for executives, including flights, accommodation, transportation, and meal coordination. Organize logistics for external stakeholder events and meetings, including guest travel and accommodation when required. Process expense claims and advances for the executives Information & Document Management Maintain filing systems (electronic and paper) and contact databases. Prepare briefing materials, presentations, and dashboards for strategic reviews and leadership meetings. Identify, anticipate, and prepare information required for meetings; follow up on inward and outward requests for reports and correspondence. Process Improvement Identify opportunities to streamline administrative processes for efficiency. Develop SOPs and templates for recurring tasks across finance and strategy functions. Bachelor’s degree in Business Administration, Finance, Economics, or related field. At least 5 years of experience supporting senior executives, preferably in finance or strategy roles. Strong proficiency in Microsoft 365 (MS Word, Excel, PowerPoint, Teams) and familiarity with ERP systems. Experience of collating information and producing high quality correspondence, reports and presentations. Recognized secretarial or administrative qualification is beneficial but not essential. Time management and ability to meet deadlines. Strong organizational skills and ability to multitask.

Responsibilities

The Executive Assistant provides comprehensive support to the Group CFO and senior management across finance, procurement, and strategy functions. Key responsibilities include coordinating meetings, managing calendars, assisting with financial reporting, and organizing travel logistics.