WHO WE ARE

VGH & UBC Hospital Foundation is Vancouver Coastal Health’s primary philanthropic partner, raising funds for specialized adult healthcare services and research for all people living in British Columbia. VGH & UBC Hospital Foundation is the leading charity investing in healthcare innovation in British Columbia and partners with donors to raise essential funds for Vancouver Coastal Health, supporting VGH, UBC Hospital, GF Strong Rehab Centre, Vancouver Coastal Health Research Institute, and Community Health Services.
The Finance division comprises of three departments: Finance & Accounting, Information Systems & Technology, and Gift Processing.
The Finance & Accounting Department supports the mission of the Foundation by ensuring timely and
accurate financial forecasting, processing, and reporting. The department manages assets in excess of
$500 million with annual revenues over $100 million. The 700+ fund accounts are near $300 million, and the value of the Endowment Fund portfolio is $163 million. The senior leadership and Board of Directors rely on the Department’s financial reporting and recommendations to guide decisions on both short and long-term strategy and to develop policies to direct Foundation activities.
The Information Systems & Technology department oversees the governance of the Foundation’s
technological systems and functionality of the systems overall. The department provides expertise and
tools to support the Foundation’s stakeholders in the most effective and efficient way possible.
The Gift Processing department exists to support the Foundation’s fundraising, donor stewardship,
and recognition goals by ensuring timely and accurate processing and receipting of all gifts received.

ABOUT THIS ROLE

The Executive Assistant, Finance provides confidential, high-level administrative support to the Vice President, Finance, and to other divisional leaders as needed. The role ensures the efficient operation of the Division and the VP’s office while also supporting divisional leaders and teams in delivering short- and medium-term projects, meetings, and organizational initiatives. From time to time, the role may also provide coordination and administrative support for Foundation-wide projects and cross-departmental initiatives, promoting collaboration across the organization, as directed.

KEY RESPONSIBILITIES

• Act as a central point of coordination for the Finance Division, facilitating effective communication, managing divisional priorities, and supporting department leaders and teams in achieving operational excellence and strategic objectives
• Coordinates key meetings and events with staff, committee members, and other stakeholders, ensuring agendas, minutes, and supporting materials are circulated on time
• Provides administrative support to short- and medium-term projects and organization-wide initiatives led by the Vice President, Finance, and divisional leaders, including Gift Processing, Finance & Accounting, and Information Systems & Technology, ensuring tasks are managed efficiently and deadlines are met
• Provides occasional reception coverage, greeting donors, visitors, and staff, answering incoming calls, and responding to general inquiries with professionalism.
• Manages and prioritizes multiple tasks and deadlines, balancing the needs of the Vice President, Finance, and the broader Finance Division
• Coordinates and delegates responsibilities on behalf of the Vice President, Finance as appropriate, ensuring follow-up and completion while maintaining a high level of discretion and professionalism
• Supports the effective operations of the Vice President, Finance’s office and the Finance Division, proactively identifying issues, resolving routine challenges, and escalating complex matters as needed