DESCRIPTION

We are looking for a polished, proactive, and highly organised Executive Assistant to support our Group General Counsel & Company Secretary and provide seamless coordination for our Fletcher Building Board. This is a pivotal role where your sharp attention to detail, discretion, and ability to juggle complex logistics will shine.

• Managing inboxes, calendars, and communications for senior executives
• Coordinating Board and Committee meetings across NZ and Australia – from flights and accommodation to catering and on-site support
• Preparing and distributing Board papers and executive documents
• Organising travel, site visits, and video conferencing logistics
• Processing expenses and managing approvals
• Hosting visitors and accompanying directors to off-site meetings
• Supporting monthly legal/governance reporting and maintaining meeting schedules
• Providing backup support across the Executive Office when needed