Executive Assistant at Fletcher Jones Motor Cars

Beverly Hills, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

108000.0

Posted On

29 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Scheduling, Travel Arrangements, Meeting Preparation, Report Preparation, Correspondence, Presentation Preparation, Information Analysis, Minute Taking, Record Keeping, Microsoft Office Proficiency, Timekeeping System Management, Discretion, Communication Skills, Problem-Solving

Industry

Motor Vehicle Manufacturing

Description

At Mercedes-Benz of Beverly Hills, our mission is to deliver a world class guest experience through the pursuit of excellence. It is this journey, fueled by innovation and integrity, that has led us to be a part of the nation’s #1 family-owned automotive group. At our dealership, we are committed to operational excellence, strong leadership support, and delivering a professional, high-performing environment. We are seeking an organized, resourceful, and highly dependable Executive Assistant to support the General Manager and Sales leadership team. This role is ideal for someone who thrives in a fast-paced dealership environment, can manage competing priorities with professionalism and discretion, and brings strong administrative, organizational, and communication skills to the business. Benefits Health insurance Dental insurance Vision insurance Paid sick leave Paid vacation 401(k) 401(k) matching Flexible spending account Professional development assistance Life insurance Employee assistance plan Disability insurance What You Will Do Provide high-level administrative support to the General Manager and Sales management team. Manage calendars, scheduling, travel arrangements, meeting preparation, and follow-up tasks. Prepare reports, memos, correspondence, presentations, invoices, and other business documents. Gather, organize, and analyze information needed for administrative and operational reporting. Record accurate meeting minutes and prepare documentation for meetings and leadership discussions. Review, prioritize, route, and monitor incoming correspondence, requests, and action items. Assist with office operations, departmental systems, and administrative procedures to support efficiency and organization. Maintain records, files, reports, and other business documents in an accurate and organized manner. Support management with research and document preparation for internal review and presentations. Manage the sales department timekeeping system and assist with related administrative tracking. Answer phones, greet visitors, route calls, and provide professional front-line support as needed. Order office supplies, maintain records databases, and support general office administration. Read, distribute, and organize incoming emails, memos, faxes, and other communications. Use Microsoft Office and other company and manufacturer systems to support day-to-day business operations. Prioritize daily workload, manage multiple deadlines, and adapt quickly in a changing environment. What We Are Looking For Experience in an executive assistant, administrative assistant, or similar support role. Strong proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Excellent organizational skills with strong attention to detail and follow-through. Ability to handle sensitive information with professionalism and discretion. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong problem-solving skills and the ability to work independently. Professional presence and customer-service mindset when interacting with leaders, employees, and visitors. Experience preparing reports, correspondence, meeting materials, and presentation documents. Ability to establish and maintain organized administrative systems and procedures. High level of dependability, accountability, and adaptability. Dealership or automotive industry experience is helpful but not required. Pay: $72,000 - $108,000 / year We attract, nurture, and retain the most talented people in the industry by providing the highest quality work environment where productivity, creativity, and personal and professional growth can flourish. We believe our team sits behind the wheel of the Fletcher Jones Automotive Group brand that drives our company toward success. We are an Equal Opportunity Employer Privacy Policy

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Responsibilities

The Executive Assistant will provide high-level administrative support to the General Manager and Sales management team, managing calendars, scheduling, travel, and preparing various business documents. Key duties also involve gathering and analyzing information, recording meeting minutes, managing correspondence, and supporting general office efficiency and timekeeping systems.