Executive Assistant at Flow Traders

Amsterdam, North Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

0.0

Posted On

08 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Communication, Travel Coordination, Confidentiality, Expense Processing, Meeting Preparation, Problem Solving, Interpersonal Skills, Organizational Skills, Attention to Detail, Microsoft Office Suite, Proactivity, Adaptability, Teamwork, Professionalism

Industry

Financial Services

Description

Flow Traders is seeking a highly capable and proactive Executive Assistant to support the Chief Financial Officer (CFO) at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support directly to the CFO, ensuring the seamless management of the CFO’s day-to-day activities and enabling them to focus on critical financial priorities and strategic decision-making at a global level. You will work alongside our CEO’s EA and will be a trusted partner, managing complex schedules, coordinating cross-border communications, and anticipating needs before they arise. The ideal candidate thrives in a fast-moving trading environment, brings exceptional attention to detail, and has the confidence and professionalism to operate at the highest level. What you will do Provide comprehensive, confidential support to the CFO while also assisting the broader Management Board as needed. Manage dynamic calendars, communications, and travel arrangements across multiple time zones Serve as the primary liaison between the CFO, the Management Board, internal teams, and external stakeholders, ensuring professional and seamless communication Anticipate operational needs and proactively identify solutions to ensure efficiency and uninterrupted workflow Prepare meeting materials, pre-reads, presentations, and agendas to ensure the CFO is fully informed and ready for all engagements Coordinate complex international travel logistics and itineraries Handle sensitive and confidential information with discretion and professionalism Process expenses, invoices, and approvals accurately and promptly Provide responsive support outside standard hours when necessary, reflecting the global and time-sensitive nature of trading Support the organization of board meetings, offsites, and strategic projects in collaboration with the Corporate Secretary Build strong relationships across the Amsterdam and international offices to ensure alignment with Management Board priorities Facilitate effective communication and collaboration between departments, stakeholders, and external partners Assist with cross-functional projects and initiatives led by the Management Board What you need to succeed Proven experience supporting C-suite or Management Board executives, ideally within financial services, trading, or technology-driven organizations. Exceptional organizational and prioritization skills, with the ability to manage multiple complex tasks under pressure. Excellent written and verbal communication skills in English; additional languages are a plus. High level of discretion, integrity, and professionalism in handling confidential information. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration platforms (Teams, SharePoint). Proactive, adaptable, and able to anticipate needs and take initiative independently. Comfortable working in a fast-paced, international, and high-performance environment. Team-oriented mindset with a ‘roll-up-your-sleeves’ attitude. Confident and highly organized under pressure. Detail-oriented with exceptional follow-through. Proactive problem-solver with a strong sense of ownership and accountability. Strong interpersonal and communication skills, able to interact with senior stakeholders across all levels. Flexible and responsive to shifting priorities in a global trading business. Discreet, dependable, and resilient with professional maturity. Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes, and any other information identifying potential candidates, submitted to any employee at Flow Traders via-email, the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.

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Responsibilities

Provide high-level administrative and strategic support to the CFO, managing schedules, communications, and travel arrangements. Anticipate operational needs and prepare meeting materials to ensure the CFO is fully informed for engagements.