Executive Assistant at Ford Global Career Site

Allen Park, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

0.0

Posted On

14 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Management, Logistics Management, Confidential Communication, Information Flow Management, Document Organization, Leadership Support, Time Management, Proactivity, Problem Solving, Interpersonal Skills, Written Communication, Verbal Communication, Microsoft Office Suite, Collaboration Tools, Expense Reporting

Industry

Motor Vehicle Manufacturing

Description

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves? The Executive Assistant (EA) is a highly trusted and indispensable strategic support professional for the Global Executive Director of Global Service Engineering & Operations (SE&O). This role is uniquely designed to maximize the executive’s personal effectiveness, optimize their time management, and amplify their leadership impact across Ford's global enterprise and the broader automotive service industry. The EA will achieve this by expertly managing the intricate integration of professional and personal commitments, ensuring seamless operational rhythm, strategic communication, and flawless logistical execution. This will enable the executive to drive SE&O's transformation focused on maximizing customer uptime and delivering service excellence. What You'll Do... Strategic Time & Calendar Optimization (Integrated Perspective): • Proactively manage and optimize a complex calendar, strategically prioritizing engagements based on SE&O's critical objectives and the integrated professional and personal commitments. • Anticipate and resolve potential conflicts by maintaining a comprehensive "whole picture" view, ensuring optimal allocation of the executive’s time and energy. • Coordinate and schedule high-level internal and external meetings, including preparing agendas, pre-reads, and ensuring timely follow-ups crucial for SE&O's global alignment. Travel & Logistics Management: • Arrange and manage all domestic and international travel, including detailed itineraries, bookings, and expense reporting, with an integrated understanding of the executive’s schedule to ensure seamless execution and minimize disruption. • Proactively address logistical needs for all engagements, from major industry conferences to internal strategic offsites. Confidential Communication & Information Flow: • Act as a trusted filter and manager of incoming communications, prioritizing critical information and drafting executive-level presentations, reports, and correspondence for SE&O's diverse stakeholders (e.g., Ford Blue, Product Development, dealers). • Handle highly confidential and sensitive information, encompassing both business and personal matters, with the utmost discretion, professionalism, and integrity. • Ensure the executive is impeccably prepared for all engagements by compiling comprehensive background information and briefing materials relevant to SE&O's strategic imperatives. Operational & Leadership Enablement: • Organize and maintain critical documents, files, and information systems essential for efficient operation and decision-making within the global SE&O context. • Support the coordination of leadership team meetings, global offsites, and internal events, fostering a cohesive and high-performing SE&O culture. You'll Have... • Bachelor’s degree in Business Administration, Communications, or a related field, or a combination of experience and education. • 5-8 years of progressive experience in a high-level executive support role, directly supporting a senior executive in a demanding, global environment. • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word), collaboration tools, and travel/expense platforms. • Superior written and verbal communication skills, with a keen eye for detail and the ability to craft executive-level messaging. • Demonstrated experience and proven capability in managing the complex integration of an executive's professional and personal commitments, requiring a high degree of trust and discretion. Even Better, You'll Have.... • Experience within global operations, engineering, or a technology-focused organization is highly preferred. • Exceptional organizational, time management, and prioritization skills, with an ability to anticipate needs and proactively manage complex schedules. • Unwavering integrity, discretion, and professionalism in handling highly sensitive and confidential information. • High degree of proactivity, resourcefulness, and problem-solving ability, with a strong service orientation. • Strong interpersonal skills, capable of building effective relationships across all levels of the organization and external contacts. ________________________________________ Value Proposition: This Executive Assistant will be a pivotal force in optimizing the Global Executive Director’s effectiveness, directly contributing to SE&O's success in driving its ambitious transformation agenda. By providing strategic, integrated support, this role enables the executive to maintain a sharper focus on maximizing customer uptime, industrializing service, and delivering a seamless service experience, thereby elevating Ford's service brand and competitive advantage globally. You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply! As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including: • Immediate medical, dental, vision and prescription drug coverage • Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more • Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more • Vehicle discount program for employees and family members and management leases • Tuition assistance • Established and active employee resource groups • Paid time off for individual and team community service • A generous schedule of paid holidays, including the week between Christmas and New Year’s Day • Paid time off and the option to purchase additional vacation time. This position is a salary grade 5. For more information on salary and benefits, click here: https://fordcareers.co/GSRSP1 Visa sponsorship is not available for this position. Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660. This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week. #LI-Hybrid #LI-OG1

Responsibilities

The Executive Assistant will manage the executive's calendar, travel, and communications to enhance their effectiveness. This role involves organizing meetings and maintaining critical documents to support the executive's leadership impact.