Executive Assistant at Fortive

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Attention To Detail, Written Communication, Verbal Communication, Microsoft Office Suite, Project Coordination, AI Tools, Collaboration, Discretion, Calendar Management, Meeting Coordination, Travel Arrangement, Expense Reporting, Presentation Development, Problem Solving

Industry

electrical;Appliances;and Electronics Manufacturing

Description

In this high-impact role, you'll provide executive-level administrative support to three L1 leaders across Research & Development (R&D), Regulatory Affairs & Quality Assurance (RAQA), and Operations (OPS). You'll work closely with other Executive Assistants and departments across the business, bringing a proactive, solutions-oriented mindset to help leaders stay focused on business priorities while ensuring their time and resources are managed effectively. Manage complex calendars, appointments, and priorities using Outlook to ensure leaders' days are organized and productive Serve as a gatekeeper for schedules and information, maintaining professionalism and discretion Build strong relationships across departments to understand business priorities and support cross-functional collaboration Leverage technology and AI tools to streamline workflows and enhance decision-making Participate in monthly business meetings and contribute to action planning and follow-through Create and maintain standard work processes for leaders and their teams Coordinate logistics for meetings, events, and conference calls, including room bookings, catering, and materials Prepare leaders for meetings by organizing agendas, background materials, and briefing documents Support post-meeting follow-up, including tracking commitments and coordinating additional support Develop presentations, spreadsheets, and documents using PowerPoint, Excel, and other tools Review and manage sensitive documents with a high level of discretion and compliance awareness Arrange domestic and international travel, including visa coordination and compliance documentation Prepare and reconcile expense reports accurately and on time Partner with other Executive Assistants and leadership teams to ensure seamless support across the organization Bachelor's degree 3+ years of experience in administrative roles, including support for senior executives Strong organizational and time management skills High attention to detail and discretion Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, SharePoint) Experience in project coordination or management Familiarity with AI-powered productivity tools and automation platforms Ability to work in a fast-paced environment and adapt to changing priorities Business curiosity and ability to connect administrative work to strategic goals Collaborative mindset and willingness to take on tasks beyond the core role Interest in the healthcare industry and a passion for supporting impactful work

Responsibilities

Provide executive-level administrative support to three L1 leaders across various departments while managing complex calendars and appointments. Coordinate logistics for meetings and events, prepare leaders for meetings, and support post-meeting follow-up.