Executive Assistant at FPA Career Site

Fremantle, Western Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

0.0

Posted On

16 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Stakeholder Engagement, Diary Management, Briefing Preparation, Strategic Coordination, AI Productivity Tools, Governance Reporting, Confidentiality, Time Management, Financial Tracking, Corporate Systems, Written Communication

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Fremantle Ports’ 2027 Strategic Plan sets a clear direction for one of Australia’s most successful ports, building on decades of expertise and a strong foundation of performance. It reflects our commitment to delivering long-term value, strengthening connections, and driving sustainable outcomes for Western Australia. This role contributes directly to that direction by providing high-level support that helps leaders stay focused on strategic priorities, respond to emerging issues and maintain momentum on key initiatives. * Level 2 or 3 depending on experience * Permanent Role Highlights The Executive Assistant provides high-level strategic and executive support to the General Manager Strategy, Planning and Performance and the General Manager Major Projects, enabling the effective delivery of divisional and organisational priorities aligned to Fremantle Ports’ Strategic Plan. Acting as a trusted advisor and key coordination point, you help facilitate executive decision-making, align priorities and strengthen the effectiveness of leadership interactions across the organisation. You play a critical role in managing information flow, anticipating emerging issues, and ensuring the General Managers are well positioned to lead, influence and deliver outcomes. Working closely with internal leaders, external stakeholders and government agencies, you support strategic engagement, maintain momentum on key initiatives, and enable timely, well-informed decisions. In this diverse, hands-on role, your responsibilities include but are not limited to: * Enable the General Managers to deliver divisional and organisational priorities by coordinating activities, information flow and engagements aligned to Fremantle Ports’ Strategic Plan. * Provide strategic executive support through proactive management of priorities, optimising the General Managers’ time, focus and decision-making effectiveness. * Build and sustain effective relationships with external stakeholders, including government agencies, acting as a key interface to support strategic engagement, information exchange and coordinated outcomes. * Facilitate effective stakeholder engagement by managing interactions, triaging requests and ensuring timely, consistent and high-quality responses on behalf of the General Managers. * Leverage contemporary digital tools, including AI and modern systems, to enhance executive productivity, streamline workflows and enable efficient, insight-driven ways of working. * Oversee the end-to-end coordination and preparation of board and governance reporting, ensuring accuracy, consistency and alignment to support executive decision-making. * Act as a central liaison across the division, ensuring alignment of priorities, clear communication of expectations and timely follow-through on actions. * Drive visibility and progress of key initiatives by tracking priorities, identifying interdependencies and maintaining momentum across competing demands. * Prepare and coordinate high-quality briefings, correspondence, presentations and communication materials for executive and stakeholder engagement. * Anticipate emerging issues and risks, identify solutions early, and support responsive, informed decision-making in a dynamic environment. * Strengthen divisional effectiveness through continuous improvement of systems, processes and ways of working aligned to strategic priorities. What Makes You a Great Fit You excel at managing complex priorities in fast-paced environments, keeping leaders focused and outcomes on track. A skilled communicator, you produce clear, high-quality briefings and correspondence for diverse audiences. You build strong, trusted relationships with internal and external stakeholders, including government, enabling collaboration and seamless coordination. You operate with discretion, handle sensitive matters confidently, and remain agile under pressure. Highly organised, you meet deadlines while adapting to shifting demands. You leverage AI and contemporary digital tools to enhance executive effectiveness, enabling more strategic, insight-driven decision-making and aligned outcomes across the division. You’ll also bring: Qualifications and Experience * Demonstrated experience (3+ years) providing high-level support to senior leaders in a complex, fast-paced environment. Technical, Professional and Specialist Skills * Proven ability to support multiple senior leaders while managing competing priorities and maintaining strong coordination across divisional activities. * Proven ability to manage complex diaries, inboxes, and competing priorities in a fast‑paced, high‑pressure environment. * Strong written and verbal communication skills, with experience preparing professional correspondence, briefings, and presentations for varied audiences. * Demonstrated ability to build effective working relationships with internal and external stakeholders to support collaboration and outcomes. * High level of discretion, with proven experience handling confidential information, records, and correspondence. * Well-developed organisational and time management skills, with the ability to meet planned deadlines and respond to urgent, ad hoc requests. * Strong computer literacy and demonstrated capability in the effective use of corporate systems to support executive and divisional operations. * Experience supporting budget preparation, monitoring, and basic financial tracking activities. What We Offer Join Fremantle Ports—a values-based organisation with a proud history and a vital role in the WA economy. Based in Fremantle’s iconic Victoria Quay precinct, you’ll enjoy a unique work environment with ocean views, heritage charm and ongoing revitalisation. We offer flexible working arrangements, free onsite parking, gym access, professional development opportunities, and a strong focus on health, wellbeing and work-life balance. Get to Know Us Fremantle Ports is a Government Trading Enterprise with a strong track record of commercial success and a highly regarded reputation among its partners, customers, community and stakeholders. The Port of Fremantle is a critical trade gateway, supporting Western Australia’s economic growth by facilitating more than $45 billion in trade each year. Fremantle Ports operates as both a landlord and port authority, as well as the operator of its own import and export facilities in Kwinana, enabling efficient and reliable supply chain services. Next Steps Further information is detailed in the employee job description [https://www.fremantleports.com.au/docs/default-source/job-descriptions---recruitment/jdf---executive-assistant-(level-2-3)-updated.pdf?sfvrsn=15ce7ee9_1/ jdf---executive-assistant-(level-2-3)-updated .pdf]. For specific queries, please contact the recruitment team via jobapplications@fremantleports.com.au [jobapplications@fremantleports.com.au] - applications sent direct to this email address will not be accepted. Closing Date: 30 June 2026 at 5:00pm AWST. Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our Values of Collaboration, Accountability, Respect, and Excellence. We strive to attract, develop, and retain a high-performing workforce by providing supportive pathways and development opportunities. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.

Responsibilities

Provide high-level strategic support to the General Managers of Strategy, Planning and Performance and Major Projects. This includes managing information flow, coordinating board reporting, and facilitating executive decision-making aligned with the 2027 Strategic Plan.