Executive Assistant & Fractional HR Support - Virtual Assistant at Virtual Rockstar

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

0.0

Posted On

11 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Recruiting Workflows, HR Documentation, Client Follow-through, Interview Scheduling, Job Posting, Candidate Pipeline Management, Compliance Checklists, Task Tracking, Project Coordination, Payroll Support, HR Strategy, Operational Systems, Executive Support, HR Policy Update, Workshop Preparation

Industry

Medical Practices

Description

This is a remote position. Virtual Rockstar is hiring an Executive Assistant & Fractional HR Support - Virtual Assistant on behalf of a consulting organization that supports private healthcare practice owners with HR strategy, recruiting processes, and operational systems. This role works closely with the Chief HR Strategist to coordinate recruiting workflows, maintain HR documentation, and ensure client follow-through across multiple practices. About the Practice This healthcare consulting organization partners with physician- and clinician-owned private practices across the United States to help strengthen operations, leadership systems, and people management. Their services focus on improving operational efficiency, recruiting processes, HR structure, and business performance while allowing clinicians to maintain control of their practices. Through fractional HR support, operational consulting, and leadership coaching, the organization helps private practices streamline hiring, strengthen compliance, and build strong teams so providers can focus more on delivering high-quality patient care. Their approach emphasizes transparency, innovation, and customized solutions designed to support the long-term success of independent healthcare practices. Key Responsibilities Executive & Meeting Coordination Manage the Chief HR Strategist’s calendar and coordinate coaching sessions with healthcare practice owners Schedule candidate interviews and HR strategy meetings Send meeting confirmations, reminders, and agendas when needed Attend meetings to capture notes, action items, and follow-up tasks Recruiting & Hiring Coordination Draft and post job listings using approved templates Manage incoming applications and organize candidate pipelines Coordinate interviews between candidates and hiring managers Track candidate progress and maintain recruiting reports HR Documentation & Compliance Support Update employee handbook templates and HR policies Maintain HR documentation libraries and standardized templates Track compliance checklists and documentation for clients Client HR Support & Project Coordination Maintain HR task trackers for each client organization Track hiring initiatives and HR project milestones Prepare materials for HR coaching sessions and workshops Payroll & Administrative HR Support Collect payroll information from clients and organize submission data Track payroll deadlines and assist with payroll reporting Coordinate communication with payroll providers Tools You’ll Use Monday.com or similar project management systems Recruiting platforms and job boards HR documentation systems and shared document libraries Standard productivity tools (email, spreadsheets, calendars) Requirements Experience as an HR Assistant, HR Coordinator, or HR Generalist Experience supporting executives or leadership teams remotely Familiarity with recruiting workflows and candidate coordination Strong written communication skills Highly organized with strong project coordination abilities Comfortable using HR software and productivity tools Benefits Competitive salary commensurate with experience Opportunities for professional growth in HR operations and consulting Work closely with an experienced HR strategist supporting multiple healthcare practices Be part of a collaborative environment helping organizations build stronger teams

Responsibilities

This role involves managing the Chief HR Strategist’s calendar, coordinating recruiting workflows, drafting job listings, and maintaining HR documentation and compliance checklists for various healthcare clients. Key duties also include tracking client HR projects, preparing materials for coaching sessions, and assisting with payroll submission data organization.