Executive Assistant (Full-Time Regular, Onsite) at Adventist Health

Glendale, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

41.54

Posted On

20 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Calendar Management, Correspondence Preparation, Meeting Coordination, Travel Arrangements, Event Planning, Clerical Duties, Stakeholder Communication, Office Operations Management, Report Generation, Minute Taking

Industry

Hospitals and Health Care

Description

Located in the metropolitan area of Sacramento, the Adventist Health corporate headquarters have been based in Roseville, California, for more than 40 years. In 2019, we unveiled our WELL-certified campus - a rejuvenating place for associates systemwide to collaborate, innovate and connect. Adventist Health Roseville and shared service teams have access to enjoy a welcoming space designed to promote well-being and inspire your best work. Job Summary: Adventist Health Glendale is seeking a Executive Assistant for a full-time regular with 8-hour day shifts. We are looking for a qualified and dedicated individual who can work onsite at our Glendale, CA location. Manages and coordinates the day-to-day operations of the executives’ office. Oversees various administrative responsibilities. Represents organization to internal and external constituencies and organizations including various public officials, legislators, representatives from regulatory agencies, other healthcare executives, physicians and clinical staff. Job Requirements: Education and Work Experience: * High School Education/GED or equivalent: Preferred * Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred * Five years' relevant experience: Preferred Essential Functions: * Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff. * Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining files. Screens communication (e.g., mail, phone calls) as directed by executive. * Oversees special projects/events (i.e. retreat, dinners, conferences, presentations). * Performs other job-related duties as assigned. Organizational Requirements: Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein. Adventist Health is a faith-based, nonprofit, integrated health system serving more than 100 communities on the West Coast and Hawaii with over 440 sites of care, including 27 acute care facilities. Founded on Adventist heritage and values, Adventist Health provides care in hospitals, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of more than 38,000 includes employees, physicians, Medical Staff, and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.

Responsibilities

Manages the day-to-day operations of the executive office, including heavy calendar management and clerical duties. Acts as a liaison between the organization and internal and external stakeholders, including public officials and healthcare executives.