Executive Assistant at Gallagher

Orlando, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Presentation Development, Communication Skills, Organizational Skills, Multitasking, Time Management, Attention To Detail, Confidentiality, Microsoft Office Suite, Professional Demeanor, Typing Skills, Event Coordination, Office Supply Management

Industry

Insurance

Description

Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher. Overview Ballator Insurance Group, now a part of Gallagher, is a national insurance organization that provides innovative insurance solutions to niche industry groups. We pride ourselves on cultivating lasting relationships with our clients by understanding their unique needs and providing tailored coverage that supports long-term success. As part of Gallagher, a global leader in insurance, risk management, and consulting, you’ll be joining a team that’s passionate about helping individuals and organizations thrive Ballator has an exciting career opportunity for an Executive Assistant. The Executive Assistant plays a vital role in supporting Ballator’s leadership and staff across fourdivisions. This position provides high-level administrative and operational assistance, including calendarmanagement, travel coordination, presentation development, and expense reporting.To thrive in this role, you’ll need to be detail-oriented, exceptionally organized, and an effective communicator with a proactive mindset. How you'll make an impact • Provide administrative support to executives, including calendar management coordination, travel arrangements, and expense reporting. • Manage departmental and executive travel logistics, including rewards. • Administer phone systems and monitor secure entry for visitors. • Handle incoming and outgoing mail and shipping; manage conference coordinate with delivery vendors. • Collaborate with other Executive Assistants on meetings and travel needs. • Create presentations, reports, spreadsheets, and correspondence using. • Plan and coordinate internal and external events and company-wide meetings. • Draft and proofread written communications from dictation or handwritten. • Monitor, maintain, and reorder office and breakroom supplies. • Perform other duties as needed, depending on local office workflow. About You Required: High school diploma and 7 years related experience required. Strong PC and Microsoft application skills, including Word, Excel, and PowerPoint. Preferred: • Associate’s degree and 2–3 years of experience supporting executives and office or an equivalent combination of education and experience. • Typing speed of 55–65 words per minute with high accuracy. • Excellent verbal and written communication skills. • Strong organizational, multitasking, and time management abilities. • Professional demeanor, polished phone presence, and appearance. • Tech-savvy; proficient in Microsoft Office Suite and business systems. • High attention to detail and ability to handle confidential information with discretion. • Frequently able to lift/move up to 10 lbs.; occasionally up to 25 lbs. Behaviors: Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously. Need to possess strong verbal and written communication skills. Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include: Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... **The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Responsibilities

The Executive Assistant provides high-level administrative and operational support to executives, including managing calendars, coordinating travel, and preparing presentations. They also handle office logistics, manage communications, and assist with event planning.