Executive Assistant - Gateway at Arcadis

Newark, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

120000.0

Posted On

09 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Software, Communication Skills, Attention To Detail, Initiative, Interpersonal Skills

Industry

Professional Services

Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role Description: Arcadis is seeking a highly skilled and motivated Executive Assistant to support one of the most iconic and consequential infrastructure initiatives in the United States — the Gateway Hudson Tunnel Project (HTP). In this role, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to executives, ensuring seamless operations, and contributing to the overall success of the organization. We are working in partnership with Parsons and Mace as part of the MPA Delivery Partner team, selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program — one of the most ambitious and impactful transportation initiatives in the nation — and is designed to strengthen mobility, enhance resiliency, and ensure the long-term reliability of the Northeast Corridor. The project encompasses the construction of a new, two-track rail tunnel beneath the Hudson River, along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200,000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey. This is more than just a job — it's a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation, drive sustainable economic growth, and improve regional accessibility for millions. As part of this high-performing, multidisciplinary team, you will help deliver excellence on one of the most technically complex and high-profile projects in the world. If you're seeking to make a meaningful, lasting impact — while advancing your career alongside some of the best minds in the industry — this is your moment. Role Accountabilities: Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources. Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements. Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism. Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness. Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics. Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity. Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes. Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment. Attend meetings and draft minutes as directed Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place. Develop and manage internal processes to expedite workflow. Maintain paper and electronic filing systems, including confidential and sensitive information. Perform other administrative duties and special projects as needed. Required Qualifications: Minimum of 5 years proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management. Key Skills and Abilities: Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly. Excellent written and verbal communication skills, with strong attention to detail and accuracy. Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly. Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders. Preferred Qualifications: Bachelor's degree or relevant educational background is preferred, but not mandatory Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law. Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $85,000 - $120,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location. Join Arcadis. Create a Legacy. LI-BB1 #LI-HYBRID #ANA-Mobility-Jobs #ANA-Construction #ANA-Gateway

Responsibilities

The Executive Assistant will manage executives' calendars, appointments, and travel arrangements while ensuring seamless operations. They will also prepare documents and act as a liaison between executives and stakeholders.