Executive Assistant at GeneDx

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Mar, 26

Salary

85000.0

Posted On

24 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Microsoft Office Suite, Problem Solving, Attention to Detail, Project Management, Confidentiality, Collaboration, Event Planning, Travel Coordination, Administrative Support, Strategic Thinking, Adaptability, Leadership, Creativity

Industry

Biotechnology Research

Description

About Us GeneDx (Nasdaq: WGS) delivers personalized and actionable health insights to inform diagnosis, direct treatment, and improve drug discovery. The company is uniquely positioned to accelerate the use of genomic and large-scale clinical information to enable precision medicine as the standard of care. GeneDx is at the forefront of transforming healthcare through its industry-leading exome and genome testing and interpretation services, fueled by the world’s largest, rare disease data sets. For more information, please visit www.genedx.com [http://www.genedx.com/]. Our Culture At GeneDx, we set the pace. We move with purpose and push boundaries to redefine what’s possible in genomic medicine. We believe the best breakthroughs happen when bold ideas meet diverse perspectives—where every voice matters, and every team member has the courage to speak up and drive solutions forward. We hold each other to high standards because patients and families are counting on us. That means acting with urgency, delivering on our commitments, and adapting quickly when challenges arise. We support and challenge one another in equal measure, fostering personal and professional growth while never losing sight of the impact we aim to make—one patient at a time. JOB SUMMARY This is a hybrid role(2-3 days) in the NYC office We are seeking a highly organized, collaborative, and proactive Executive Assistant to support our C-Suite executives. The ideal candidate thrives in a fast-paced environment, brings their best self to every interaction, and can collaborate effectively without ego to keep the team moving forward. This role requires exceptional multitasking abilities, strong communication skills, strategic thinking, and sharp attention to detail—especially in anticipating needs and “seeing around the corner” when it comes to scheduling and calendaring. Success in this role means thinking several steps ahead, solving problems before they arise, and enabling our executives to focus on what matters most. MAJOR DUTIES AND REPONSIBILITIES * Schedule Management: Strategically coordinate and manage the complex calendars of two - three C-Suite executives, anticipating priorities and proactively adjusting to ensure the right meetings happen at the right time. * Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics, ensuring smooth experience * Meeting Coordination: Organize and prepare for meetings, including agenda creation, minute-taking, and follow-up on action items. Ensure executives’ time is well-utilized and aligned with their preferences and business objectives. * Event Planning: Plan and execute company events, meetings, and conferences, ensuring all details are meticulously handled. * Communication: Serve as a liaison between executives, Board of Directors, and internal/external stakeholders, maintaining clear, timely and empathetic communication. * Administrative Support: Handle various administrative tasks such as expense reporting, document preparation, data & processes management and thorough follow-through. * Project Management: Assist in the planning and execution of special projects, anticipating roadblocks and driving timely successful completion. * Confidentiality:Maintain the highest level of confidentiality and discretion in handling sensitive information. * Travel Requirements:Travel to various work locations, including Gaithersburg, MD & NYC (Satellite office) as needed. * Ad-Hoc Tasks:Perform ad-hoc tasks and special projects as required, such as candidate interviews or procurement follow-up. * Administrative Coverage:Provide coverage for administrative team as needed including serving as the key lead for Executive Assistant to CEO & CFO when they are out of the office. * Collaboration & Teamwork: Partner seamlessly with other EAs, leaders, and departments to drive outcomes—working without ego and with a focus on collective success. SUPERVISORY RESPONSIBILITIES * No EDUCATION/TECHNICAL REQUIREMENTS * Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives. EXPERIENCE * Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives. * Exceptional organizational and time-management skills. * Strong written and verbal communication abilities. * Proficiency in Microsoft Office Suite and other relevant software. * Ability to adapt to changing priorities and work under pressure. * High level of professionalism and integrity. * Capability to maintain high intensity for extended periods of time. * Collaborative, solutions-driven, flexible, able to jump in when needed. * Excellent leadership, strategy, communication and presentation skills. * Operate with creativity, enthusiasm, and resilience. CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS * This role requires extended periods of sitting while using a computer, involving frequent keyboarding and mouse usage. WORK ENVIRONMENT * This position is performed in a home office setting. Employees are expected to create a quiet, organized workspace conducive to productivity. The role may involve virtual collaboration with team members through video conferencing and digital communication tools. Employees should ensure reliable internet connectivity and have access to necessary technology to perform their job effectively. Flexibility in work hours may be required to accommodate team meetings and project deadlines. Pay Transparency, Budgeted Range $80,000—$85,000 USD ~ Science - Minded, Patient - Focused. At GeneDx, we create, follow, and are informed by cutting-edge science. With over 20 years of expertise in diagnosing rare disorders and diseases, and pioneering work in the identification of new disease-causing genes, our commitment to genetic disease detection, discovery, and diagnosis is based on sound science and is focused on enhancing patient care. Experts in what matters most. With hundreds of genetic counselors, MD/PhD scientists, and clinical and molecular genomics specialists on staff, we are the industry’s genetic testing experts and proud of it. We share the same goal as healthcare providers, patients, and families: to provide clear, accurate, and meaningful answers we all can trust. SEQUENCING HAS THE POWER TO SOLVE DIAGNOSTIC CHALLENGES. From sequencing to reporting and beyond, our technical and clinical experts are providing guidance every step of the way: TECHNICAL EXPERTISE * High-quality testing: Our laboratory is CLIA certified and CAP accredited and most of our tests are also New York State approved. * Advanced detection: By interrogating genes for complex variants, we can identify the underlying causes of conditions that may otherwise be missed. CLINICAL EXPERTISE * Thorough analysis: We classify variants according to our custom adaptation of the most recent guidelines. We then leverage our rich internal database for additional interpretation evidence. * Customized care: Our experts review all test results and write reports in a clear, concise, and personalized way. We also include information for research studies in specific clinical situations. * Impactful discovery: Our researchers continue working to find answers even after testing is complete. Through both internal research efforts and global collaborations, we have identified and published hundreds of new disease-gene relationships and developed novel tools for genomic data analysis. These efforts ultimately deliver more diagnostic findings to individuals. Learn more About Us here [https://www.genedx.com/about-us]. Our Culture At GeneDx, we are dedicated to cultivating an environment where creativity and innovation thrive. We believe in the power of community and collaboration, where diverse perspectives are embraced, and every voice contributes to our shared success. Our team is a vibrant mix of professionals who challenge and support each other in equal measure, fostering growth both personally and professionally. When you join us, you're not just taking on a job—you're joining a movement. A movement that champions curiosity, embraces change, and believes in making an impact, one patient at a time. Cultural principles we live by:   * Be bold in our vision & brave in our execution.  * Communicate directly, with empathy.  * Do what we say we're going to do.   * Be adaptable to change.   * Operate with a bias for action.   Benefits include: * Paid Time Off (PTO) * Health, Dental, Vision and Life insurance * 401k Retirement Savings Plan * Employee Discounts * Voluntary benefits GeneDx is an Equal Opportunity Employer. All privacy policy information can be found here [https://www.genedx.com/privacy].

Responsibilities

The Executive Assistant will manage the complex calendars of C-Suite executives, coordinate travel, and organize meetings. They will also handle administrative tasks and assist in project management to ensure executives can focus on their priorities.