Executive Assistant, Gibbons Whistler, BC at Gibbons Whistler

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Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

80000.0

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Communication Support, Organizational Skills, Attention to Detail, Discretion, Proactivity, Microsoft Office Suite, Slack, Microsoft Teams, Data Entry, Document Management, Presentation Skills, Time Management, Team Coordination, Problem Solving

Industry

Hospitality

Description

Executive Assistant to the Chief Integration Officer (CIO) Who We Are At Gibbons Whistler, we’re all about Making People Happy. Since 1979, we have been the backbone of Whistler hospitality, bringing people together through unforgettable experiences. Everything we do is rooted in our Core Values: Encourage Trust, Have Fun, Show Kindness, Lead with Purpose, and Commit to Excellence. The Opportunity The Executive Assistant to the Chief Integration Officer (CIO) provides high-level administrative, organizational, and coordination support to enable the CIO to operate effectively across a fast-paced, multi-business environment. This role is primarily focused on calendar management, meeting coordination, communication support, and maintaining strong administrative rhythms that keep priorities moving and information flowing. The ideal candidate is highly organized, proactive, discreet, and comfortable working in a dynamic environment where priorities can shift quickly. Core Responsibilities * Uphold Gibbons Core Values * Lead with integrity and professionalism while encouraging trust, having fun, showing kindness, leading with purpose, and committing to excellence * Provide high-quality administrative support to the CIO, including calendar management, meeting scheduling, and prioritization of requests * Coordinate internal and external meetings by preparing agendas, compiling materials, and managing follow-ups * Track action items and ensure key commitments are documented and followed up on in a timely manner * Act as a primary point of contact for communication on behalf of the CIO, both internally and externally * Support administration of the Gibbons Business System, including maintaining the P&L document and Weekly Scorecard * Support established weekly and monthly meeting rhythms by organizing agendas, materials, and action logs * Assist with the preparation and coordination of leadership meetings, check-ins, and reviews * Ensure meeting outcomes are clearly captured, documented, and shared with relevant stakeholders * Create, update, and maintain spreadsheets, presentations, and basic reports with a high level of accuracy and attention to detail * Support data entry, scorecard updates, and ongoing document management * Assist with organizing and maintaining digital tools, files, and shared folders (e.g. SharePoint, OneDrive) * Provide day-to-day administrative support to reduce operational load on the CIO * Assist with the effective use and administration of communication tools such as Slack and Microsoft Teams * Help maintain consistency, organization, and clarity across shared documents, folders, and communication channels What You Bring to the Table * Previous experience supporting a senior executive or leadership role * Strong administrative and organizational skills with excellent attention to detail * Ability to manage multiple priorities, deadlines, and competing requests * High level of discretion, professionalism, and confidentiality * Strong written and verbal communication skills * Experience providing day-to-day guidance, task coordination, or oversight to an Office Coordinator or similar role * Calm, adaptable, and comfortable working in a fast-paced, evolving environment * Proactive and self-motivated, with the ability to anticipate needs and follow through * Bachelor’s degree preferred, or equivalent relevant experience * Experience using Slack and Microsoft Teams * High proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) * Familiarity with Adobeand Canvatools is an asset * Ability to workoccasionalearly mornings, evenings, or weekend commitments as needed. Wage and Perks of the Job * $55,000- $80,000based on experience and qualifications * 50% off food & beverage at all Gibbons venues(excluding food at Firerock) * Adventure perks: 20% off The Adventure Group for you and your friends & family * Accommodation discounts: 20% off at The Adara Hotel and Gibbons Life Condos * Wellness perks: 20% off at The Spa at Whistler and a wellness stipend * Exclusive partner discounts at local Whistler businesses * Flexible schedules and a supportive team culture * Access to community events and staff appreciation nights * Growth opportunities in Whistler’s most dynamic hospitality group – we’re passionate about promoting from within and supporting your career journey. * Immersive work environment steps from the mountains – we take our core purpose of “Have Fun” very seriously. Your Days Will Look Like * Managing calendars, booking meetings, and keeping the CIO one step ahead * Preparing agendas, taking notes, and tracking action items from leadership meetings * Being the friendly first point of contact for internal and external communication * Coordinating and supporting the Office Coordinator to ensure smooth office operations * Creating polished presentations, spreadsheets, and documents that keep things moving * Helping maintain strong weekly and monthly meeting rhythms * Keeping files, folders, and shared tools organized and easy to navigate * Supporting day-to-day administrative needs so leaders can stay focused on what matters most Sound like a fit? If you love staying organized, enjoy supporting great leaders, and want to be part of a connected, fun, and fast-moving Whistler-based team, this might be the role for you! Bring your admin superpowers, your positive attitude, and your love for a dynamic workday, and help us keep things running smoothly while enjoying the journey along the way. At Gibbons Whistler, our core values—Encourage Trust, Have Fun, Show Kindness, Lead With Purpose, and Commitment to Excellence—guide everything we do. We believe that fostering diversity, equity, and inclusion is essential to living by these core values. We warmly welcome applicants of all backgrounds, identities, and experiences to join us in creating a workplace where kindness thrives and we make people happy!

Responsibilities

The Executive Assistant provides high-level administrative support to the CIO, focusing on calendar management, meeting coordination, and communication. This role ensures that priorities are managed effectively and that information flows smoothly within the organization.