EXECUTIVE ASSISTANT at Girl Scouts of Central Illinois

Bloomington, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Feb, 26

Salary

0.0

Posted On

06 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Travel Arrangements, Meeting Coordination, Professional Writing, Customer Service, Organizational Skills, Team Player, Microsoft Office, Data Support, Research, Discretion, Relationship Management, Record Keeping, Virtual Meetings, Flexibility

Industry

Description

Description Girl Scouts of Central Illinois offers professional opportunities for talented, forward-thinking individuals who share our vision of helping girls and young women change the world for the better. This position is a full-time exempt, benefit eligible position, including: medical, dental, life, long-term disability, EAP, 12 paid holidays a year, 3 weeks of vacation, 40 hours of personal time, and 7.3 hours of accrued sick time each month. Additionally, we offer a 403b Retirement plan and up to 3% match after 1 year, 6 weeks paid parental leave after 1 year, and the option to enroll in many other supplementary benefits. We offer a casual work environment and the week between Christmas and New Years off! We also offer 2 days work from home (not including February and March) after 6 months of employment. Reporting to the CEO, the Executive Assistant provides a variety of administrative, and staff support to the organization, including the Chief Executive Officer, Board Chair, and Board Committee Members, in a confidential, accurate and timely manner. Requirements Support the Chief Executive Officer: Responsible for the smooth operation of the CEO office, serving as the point of contact between the CEO and staff and external partners. Coordinate scheduling, travel arrangements and organize internal and external meetings. Handle correspondence in a professional manner. Assist in planning Council programs and staff events. Prepare reports, presentations and other documents, ensuring they are accurate and timely. Assist with special projects and provide research and information to support decision-making. Handle sensitive information with discretion and integrity. Develop and maintain strong relationships with donors, volunteers and GSCI staff. Supports the GSCI Board of Directors and its Committees: Manage all documents related to the Board of Directors, including coordinating, compiling and distributing Board and Committee meeting agendas, minutes, and supporting materials. Prepare for and attend all quarterly Board Meetings and some Committee meetings, taking minutes and following up on requested items. Prepare and produce correspondence, emails and reports for the officers of the board of directors, board committees, and task forces in accordance with established procedures. Assist with planning the Annual Meeting, Community Focus Groups, leadership retreats and other activities initiated by the Board of Directors. Responsible for archiving and maintaining the retention system for the entire Council including the board committees and task group documents. Develop and maintain strong positive relationships with all Board and Committee members. Help with work related to Girl Scouts of the USA and the National Council: Help ensure GSCI is in good standing and meets charter obligations. Assist with National Delegate recruitment and education. Provide administrative and data support to the Fund Development Department: Utilize and understand Network for Good software to run reports to guide fund development work. Help with acknowledgement letters, pledge reminders, updating donor profiles and other administrative tasks as needed. Employer Requirements: • Believe in the mission of Girl Scouting with the ability to communicate the mission to others. • Provide exceptional customer service and assistance to all stakeholders. • Be at least 21 years of age. • Ability to pass a criminal and background check. • Good character, integrity, adaptability, patience, sense of humor, and enthusiasm. • Team player with excellent customer service skills. • Computer experience with proficiency in Microsoft Office Products. • Ensure diversity and pluralism is embraced and incorporated into the work of the council. • Be Familiar with safety rules and regulations and take reasonable steps to ensure own health and safety, and that of others. • Interpret and support GSUSA and council policies and standard procedures. • Uphold the code of conduct as outlined in the Employee Handbook. • Represent the organization professionally and uphold the Girl Scout Promise and Law. Position Requirements: • Bachelor’s Degree Preferred or equivalent experience. • Minimum of three years’ experience supporting senior level management. • Experience with Customer Relationship Management software. • Strong planning and organizational skills. • Professional writing and communication skills. • Ability to work in a team environment. • Ability to maintain accurate records. • High degree of self-initiative skills required. • Ability to work a flexible schedule including evenings and weekends; occasional overnights may be required. • Proficiency in preparing for and managing virtual meetings, with the ability to utilize web-based survey tools. • Have a personal vehicle for travelling throughout the council. Valid Driver’s license and insurance required. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer. • Must be able to lift 15 pounds at times. • Walking, standing, bending, stooping, reaching, and moderate lifting. • Occasional exposure to seasonal weather conditions.

Responsibilities

The Executive Assistant provides administrative and staff support to the CEO, Board Chair, and Board Committee Members, ensuring smooth operations and effective communication. Responsibilities include scheduling, travel arrangements, meeting coordination, and document preparation.