Executive Assistant, Global Executive Support at QAD, Inc.

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

130000.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Logistics, Travel Management, Calendar Management, Correspondence Management, Expense Reporting, Budget Tracking, Facilities Management, Vendor Management, AI Tools Utilization, G-Suite, Slack, Zoom, Microsoft 365, Discretion, High-Growth Tech Environment

Industry

Software Development

Description

Company Description QAD is building a world-class SaaS company, and we are growing. We are looking for talented individuals who want to join us on our mission to help solve relevant real-world problems in manufacturing and the supply chain. This role is on-site in Miami's Brickell district. The selected candidate must have full work authorization already in effect in the U.S. No Visa sponsorship available. Job Description We are seeking a highly motivated, tech-forward Executive Assistant to a Top Tech Leader. This is a strategic, high-impact role for an individual who redefines executive support by leveraging modern, AI-driven efficiency. You will act as a true partner, anticipating needs before they arise and ensuring the entire leadership operation runs at Champion Pace. This role is centered on elite-level logistics and administrative precision, requiring a polished professional who thrives in a fast-paced, high-growth tech environment. What You’ll Do Complex Travel & Logistics: Own end-to-end domestic and international travel strategy. This includes flight bookings, check-ins, and ensuring ground transportation is waiting upon arrival. You are the "fixer" who resolves travel disruptions in real-time. Calendar & Correspondence Management: Manage high-volume, complex calendars and confidential correspondence. You will strategically protect the executive's time, prioritizing "deep work" and high-stakes meetings across global time zones. Financial Operations & Expense Reporting: Execute seamless expense reporting, reconciliation, and budget tracking for the executive office with 100% accuracy. Cross-Executive Support: While primarily supporting a top tech leader, you will provide administrative assistance to other members of the executive team as needed to optimize regional leadership operations. Miami Hub Management: Act as the central point of contact for our Brickell (Miami) office. Oversee facilities and vendor management to ensure the environment is "client-ready" and reflects our brand standards. AI-Enhanced Efficiency: Proactively utilize AI tools (Gemini, ChatGPT, Claude) for meeting transcription, summarization, and workflow automation to maintain a competitive edge. Qualifications Experience: 5+ years of C-Suite or high-level Executive Assistant experience, preferably within a high-growth software or tech company. AI Literacy: Hands-on experience and a personal subscription to AI agents/tools to automate mundane tasks and data workflows. Location: Ability to be on-site in the Miami (Brickell) office daily to manage operations and support the executive presence. Availability: Flexible and "on-call" 24/7 to support a high-velocity global schedule. Tech Stack: Expert proficiency in G-Suite, Slack, Zoom, Microsoft 365 (Teams), and various travel/expense management systems. Soft Skills: High discretion, a "no task too small" attitude, and the "presence" required to represent the head office to clients and executives. Why Join Us? Modern Environment: We value efficiency over "busy work." If an AI can do it, we want you to automate it. Miami Culture: A vibrant, central office location with a team that values both hard work and the city's unique energy. Autonomy: You will have the "keys to the kingdom" regarding office operations. We are looking for a partner, not just a "task-taker." Your ability to anticipate needs before they become problems is what will make you successful here. Additional Information Your health and well being are important to us at QAD. We provide programs that help you strike a healthy work-life balance. Opportunity to join a growing business, launching into its next phase of expansion and transformation. Collaborative culture of smart and hard-working people who support one another to get the job done. An atmosphere of growth and opportunity, where idea-sharing is always prioritized over level or hierarchy. Compensation packages based on experience and desired skill set COMPENSATION PACKAGE: Base pay range: $115,000.00 - $130,000.00 USD Annual (12 Months) Placement within our pay range will vary based on knowledge, skills, experience, and market location variations as well as internal peer equity This position is also eligible for an annual company performance bonus U.S. benefits package includes medical, dental and vision coverage, a 401(k) plan with company match, short-term and long-term disability coverage, life insurance, paid-time off, parental leave, and well-being programs About QAD: QAD | Redzone is redefining manufacturing and supply chains through its intelligent, adaptive platform that connects people, processes, and data into a single System of Action. With three core pillars — Redzone (frontline empowerment), Adaptive Applications (the intelligent backbone), and Champion AI (Agentic AI for manufacturing) — QAD | Redzone helps manufacturers operate with Champion Pace, achieving measurable productivity, resilience, and growth in just 90 days. QAD is committed to ensuring that every employee feels they work in an environment that values their contributions, respects their unique perspectives and provides opportunities for growth regardless of background. QAD’s DEI program is driving higher levels of diversity, equity and inclusion so that employees can bring their whole self to work. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. #LI-Remote Department: Finance Location: United States of America - Florida - Miami (Redzone)

Responsibilities

This role involves owning end-to-end complex domestic and international travel logistics, managing high-volume calendars, handling confidential correspondence, and executing seamless financial operations for the executive office. The assistant will also act as the central point of contact for the Miami office, overseeing facilities and proactively utilizing AI tools for workflow automation.