Executive Assistant, Global Transaction Services - Payments at Westpac Group

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

0.0

Posted On

19 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Confidentiality, Organizational Skills, Time Management, Communication, Discretion, Microsoft Office Suite, System Navigation, Proactive Mindset, Solutions-Focused, Relationship Building, Diary Management, Travel Coordination, Meeting Coordination, Correspondence Drafting, Expense Management

Industry

Financial Services

Description

Create your best future and join Westpac as an Executive Assistant, Global Transaction Services - Payments What’s the role? You’ll provide trusted, day‑to‑day support to two Managing Directors within Global Transaction Services, helping them stay focused on what matters most. This role is about being one step ahead, managing complex diaries, coordinating meetings and travel, and keeping communication flowing smoothly across busy leadership teams. You’ll work closely with senior leaders and their broader teams, handling everything from preparing meeting papers and drafting correspondence to coordinating leadership forums, offsites and events. You’ll also look after key business support activities, including expenses, reporting, people data, and onboarding and offboarding support. This is a permanent, full-time role based in Sydney, offering exposure to senior leadership and the opportunity to build strong relationships across Westpac Institutional Bank. You’ll also be part of a collaborative network of EAs and Team Coordinators, sharing knowledge, supporting each other, and driving excellence together. What do I need? To thrive in this role, you’ll bring a strong sense of initiative, attention to detail, and the ability to manage multiple priorities with professionalism and confidence. Here’s what will help you succeed: Proven experience in an administrative role, maintaining strict confidentiality, ideally within a large corporate or financial services environment. Strong organisational and time management skills, with the ability to manage competing priorities and deadlines. Excellent written and verbal communication skills, with a high level of professionalism and discretion. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and confidence learning and navigating internal systems. A proactive, solutions-focused mindset and the ability to build strong working relationships across all levels of the organisation. Why join us? We’re obsessed with becoming our customers' #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return, we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that: Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates! Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave. Tailored learning and development opportunities to help your grow your career within the bank. Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives. Create your future today To get started, simply click on the APPLY or APPLY NOW button We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community. If you need any adjustments during the recruitment process, you can find out more information and additional contact details by visiting the "People with Disability and/or needing Accessibility Requirements" page on our website.

Responsibilities

The role involves providing trusted, day-to-day support to two Managing Directors within Global Transaction Services, focusing on managing complex diaries, coordinating meetings and travel, and ensuring smooth communication across busy leadership teams. Key duties include preparing meeting papers, drafting correspondence, coordinating leadership forums, and handling business support activities like expenses and onboarding/offboarding.