Executive Assistant at Grainger Businesses

Lake Forest, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

0.0

Posted On

29 Sep, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Logistics, Document Management, Meeting Facilitation, Process Improvement, Technical Troubleshooting, Budget Management, Onboarding Support, Collaboration, Communication, Administrative Support, Organizational Skills, Proactive Approach, Flexibility, Problem Solving, Attention to Detail

Industry

Retail Office Equipment

Description

Work Location Type: Hybrid Req Number 324380 About Grainger: W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenances, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com.  Compensation The anticipated base pay compensation range for this position is [[cust_payrangemin]] to [[cust_payrangemid]] . Rewards and Benefits: With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including: Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing. 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year. 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required. Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools. Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents. For additional information and details regarding Grainger’s benefits, please click on the link below: https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills. The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law. Position Details: As an Executive Assistant, you will report to the Manager of Administrative Services supporting the Corporate Functions for Grainger and provide administrative support to two Grainger Vice Presidents as well as their leadership teams. You will manage responsibilities with a high degree of responsiveness. You Will: Manage the business leaders’ time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Be a partner to the business leader by anticipating challenges and driving recommendations for solutions and process improvements. Create team meeting agendas and facilitate meeting logistics, including ensuring that meetings are kept on track. Manage business travel logistics and ensure the leader has the necessary documentation for travel (domestic and international). Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as: memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management. Co-manage department's Teams and SharePoint sites. Maintain department supplies and manage associated budget; may own other department specific processes or activities. Participate in relevant department projects. Support the onboarding and departure process for department team members. Play a key role within the Administrative Services team including onboarding and providing backup support for other administrative business partners. Be flexible and adapt to evolving business needs. The individuals or teams you support may change over time as the company's priorities and objectives shift. Successful candidates will demonstrate a proactive approach to managing these transitions and collaborating with different departments or leadership as needed. Follow all current guidance with regard to in-office minimum requirements, ensuring you are in the office when the business leaders you support are in the office and/or when business needs require in-office presence. Occasionally work overtime depending on business need and evolving priorities. You Have: 7+ years of experience supporting senior management or C-Suite leaders. An anticipatory approach, experience managing complex administrative details, and experience in determining best approach/action to use in non-routine situations. Worked with detailed knowledge of business operations, organizations and relationships involved at top management levels. Gained a thoughtful understanding of the department and appropriate Company policies, procedures, and operations. 3+ years of experience improving operational efficiency. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace. We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.

Responsibilities

As an Executive Assistant, you will provide administrative support to two Vice Presidents and their leadership teams, managing their calendars and travel logistics. You will also facilitate meetings, manage documents, and support departmental projects.