Executive Assistant at Greenfix Property Care

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

0.0

Posted On

19 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Communication Triage, Travel Coordination, Event Planning, OKR Management, Board Meeting Preparation, Vendor Management, Expense Control, Stakeholder Management, Confidentiality, Bilingual Communication, Google Workspace, Slack, Decision Making, Time Management

Industry

Household Services

Description

About Uplift Uplift is a dynamic agency specializing in global talent search, covering EMEA, LATAM, USA, and APAC. With successful placements in 52 countries, we combine speed and cutting edge technology to source top executive and mid senior talent across various functions. Our innovative approach integrates global networks, AI, and advanced recruitment tools. Beyond recruitment, we engage with our audience through our podcast, newsletter, and webinars, ensuring we stay at the forefront of talent acquisition and global HR trends. About Our Client Our client helps construction companies enhance safety, optimize labor productivity, and automate workforce logistics. Own the CEO's time, information flow, and executive operations to help the company move faster. Responsibilities include managing calendar and communications triage, preparing decision ready briefs, coordinating travel and events, and supporting light operations (OKRs, board materials, vendor and expense management). The role is 90% business operations and 10% personal assistance. Key Responsibilities & Outcomes Calendar & Priorities Maintain 6 week rolling calendar with 2 conflicts / month SLA Conduct weekly priority review sessions with CEO Optimize CEO time allocation and eliminate non essential commitments Information Triage Route all inbound communications within 2 business hours Draft standard replies for routine inquiries Maintain a comprehensive decision log and follow up tracking Meeting Prep & Follow through Deliver 1 page decision ready briefs 48 hours prior (context, KPIs, decisions, risks) Coordinate post meeting deliverables and stakeholder communications Travel & Events Execute end to end travel planning with zero lapses Create stakeholder mapping and networking schedules for conferences Support the broader executive team with group events and corporate activities Executive Operations Maintain OKR hygiene and quarterly review processes Assemble board meeting packages and supporting materials Manage vendor onboarding, expense control, and basic project tracking Stakeholder Management Serve as the primary interface for clients, contractors, and government entities Uphold response SLAs and maintain protocol standards Handle confidential information with complete discretion Limited Personal Support (10%) Coordinate household services and family administrative tasks Assist with personal travel arrangements as needed Must Have Requirements 5+ years supporting C level executives in startup / high growth environments Bilingual fluency (Arabic / English) with excellent written communication skills Riyadh based with after hours flexibility for global time zones Expert proficiency with Google Workspace, Slack, calendar routing, travel / expense platforms Proven discretion in handling confidential and board level materials Reporting Structure Reports directly to CEO Dotted line collaboration with COO and VP Finance for operations / expenses Cross functional coordination for travel and events Compliance & Confidentiality Confidentiality Agreement: Strict confidentiality required for all board materials, customer data, strategic information, and government interactions Data Handling: Adherence to company data security protocols and Saudi Arabia data protection regulations Conflict of Interest: Full disclosure and avoidance of conflicts given access to sensitive business information Anti Bribery & Anti Corruption: Acknowledgment and compliance with all applicable laws, particularly for government entity interactions

Responsibilities

The Executive Assistant will manage the CEO's calendar, communications, and executive operations to enhance company efficiency. Responsibilities include preparing decision-ready briefs, coordinating travel and events, and supporting light operations.