Executive Assistant at Griffith University

Gold Coast City, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

89416.0

Posted On

02 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Diary management, Meeting coordination, Travel arrangement, Administrative operations, Financial systems, HR systems, Stakeholder management, Document drafting, Report preparation, Minute taking, Event coordination, Research, Communication, Professionalism, Attention to detail

Industry

Higher Education

Description

Company Description Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. Job Description Reporting to the Dean (Research), Griffith Health, you will play a key role in supporting the efficient and effective operation of the portfolio. You will provide dedicated executive assistance to senior leadership, ensuring seamless coordination of activities and contributing to the overall success of the team. Key Responsibilities Provide high-level executive support, including complex diary management, coordination of meetings, and arranging domestic and international travel. Manage day-to-day administrative operations, including information flow, email monitoring, and responding to enquiries in a timely manner. Maintain and support administrative processes, including financial and HR systems. Develop strong working relationships with internal and external stakeholders, ensuring effective communication and coordination. Prepare, format and draft a range of documents, including reports, submissions and presentations. Provide secretarial support to committees and working groups, including agenda preparation and minute taking. Coordinate events, workshops, conferences, and visitor itineraries. Contribute to projects and undertake ad hoc research activities as required. Ensure compliance with relevant legislation, University policies, and health and safety requirements. About You To be successful in this role, you will have: An associate diploma qualification with relevant experience in an executive support or advanced administrative role, or an equivalent combination of skills and experience. Demonstrated experience providing high-level administrative support to senior stakeholders. Strong organisational skills with the ability to manage competing priorities and deadlines. Excellent written and verbal communication skills. A high level of discretion, professionalism, and attention to detail. Proven ability to build effective relationships and work collaboratively. What we can offer This is a continuing, full-time position primarily based at Griffith University Gold Coast. As a multi-site University, you may be required to work across other locations as needed. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be HEW Level 5 range $79,705 - $89,416 per annum + 17% superannuation. The total FTE package will be in the range $93,255 - $104,617 per annum. Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: Wide range of Learning and Development opportunities Salary packaging options and corporate health discounts Support with future learning opportunities through our educational staff assistance scheme How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. Please submit your application online and ensure it includes the following: A covering letter outlining your suitability for the role (please refer to the About You section above and the position description) Current curriculum vitae/resume including full contact details Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. Successful candidates may be subject to a criminal history check. For further information specifically about this role, please contact Ms Tasha Langham, Senior Executive Officer at [email protected]. For further application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner on [email protected]. Closing date: Sunday, 19 April 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update. Primary Location (Campus): Gold Coast Employment Type: Full Time Department ID: HTH Dean (Research) - HDR Appointment Type: Continuing

Responsibilities

The role involves providing high-level executive support to the Dean (Research) through complex diary management, meeting coordination, and administrative oversight. Additionally, the incumbent will manage stakeholder relationships, draft professional documentation, and coordinate various events and research projects.