JOB DESCRIPTION:

The Executive Assistant will be responsible for supporting the firm’s Co-CEOs, Executive Chairman, and Senior Executive Team (SET) in managing day-to-day operations and ensuring the smooth running of the firm. This role involves anticipating needs, offering solutions, and handling tasks with a high level of professionalism and confidentiality. The successful candidate will be proactive, detail-oriented, and able to manage multiple projects simultaneously.

QUALIFICATIONS:

The Executive Assistant will be proactive, adaptable, and eager to work in a dynamic environment to support the Senior Executive Team and firm’s operations. They will have:

• Completion of college diploma or university degree in business, administration or another relevant field.
• 3 – 5+ years’ experience in a similar role, executing administrative responsibilities and supporting leadership. Experience in a small financial services firm and in human resources administration an asset.
• Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and Adobe. Experience with signing software (e.g., DocuSign), expense management software (e.g., SAP Concur), and HR systems (e.g., CollageHR).
• Exceptional professionalism, communication, and interpersonal skills, both written and verbal.
• Strong organizational skills with impeccable attention to detail and the ability to manage multiple tasks simultaneously.
• A desire to be part of a team with a strong corporate culture, while balancing the need for a high degree of confidentiality and discretion in handling sensitive information.
• Ability to work independently, prioritize tasks, and complete projects with minimal supervision.
• Exceptional customer service orientation and strong relationship management skills.
• Flexibility to support outside of normal working hours, as required.
• Bilingual in French is an asset.