Executive Assistant at Hanna Interpreting Services LLC

Spring Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

65000.0

Posted On

30 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Office Management, Administrative Oversight, Communication, Project Coordination, Decision-Making Support, Google Workspace, Microsoft Office, Calendar Management, Email Management, Confidentiality, Problem Solving, Multi-Tasking, Time Management, Organizational Skills, Professional Demeanor

Industry

Translation and Localization

Description

The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM. Key Responsibilities: Executive Support & Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities. Property & Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building. Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation. Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments. Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks. Project Coordination: Oversee special projects, both personal and business-related, to support efficiency in the President’s workload. Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President. 5+ years as an executive or personal assistant to high-level executives. Experience in property or office management is a plus. Superior ability to organize, prioritize, and multi-task in a fast-paced environment. Excellent verbal and written communication; a polished, professional demeanor. Proven ability to handle confidential information with integrity and discretion. Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. Proficiency with Google Workspace, Microsoft Office, calendar and email management software, and other relevant administrative tools. Medical, Dental, and Vision Insurance 401(k) with company match Generous PTO and paid holidays Professional development opportunities Employee assistance program Company-sponsored events and activities Hybrid Work Environment Pay Range: $55,000-65,000/year

Responsibilities

The Executive Assistant provides comprehensive support to the President and COO, managing their calendar and communications. This role also involves overseeing office management tasks and acting as a liaison between executives and staff.