Executive Assistant at Heartflow

Santa Rosa, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

155000.0

Posted On

17 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Management, Organizational Skills, Communication Skills, Customer Service, Problem Solving, Time Management, Attention to Detail, MS Office, Confidentiality, Multi-tasking, Initiative, Team Collaboration, Strategic Thinking, Leadership

Industry

Medical Equipment Manufacturing

Description

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare. Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 500,000 patients worldwide. As the Executive Assistant you will be a key strategic and tactical member of the Office of the Chief Financial Officer. The span of responsibilities includes primary administrative support by managing the day-to-day operation and reporting directly to the CFO. You will build and maintain relationships with both internal and external key opinion leaders. This role requires you to manage and be a primary participant on a variety of projects for HeartFlow and utilize strong project management and organizational skills with the ability to pivot priorities on short notice. Job Responsibilities: Administrative support for the CFO includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events. Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics. Act as liaison for the CFO while maintaining strict confidentiality with both external facing contacts and internal relationships with the executive team, management, and You will be the eyes and ears of the CFO. Partner with the CFO to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication. Partner with the People leader to maintain company culture and a cohesive environment for all. Triage incoming calls and email. You will prioritize response needs and draft correspondence. Anticipate the needs of the CFO and other executive team. Suggest and implement tools for company communication and collaboration to improve overall business processes. Additional projects as needed. Skills Needed: Able to maintain professional manner, poise, and diplomacy in fast-paced and stressful situations. Able to handle sensitive information with professionalism and discretion. Excellent customer service, written and verbal communication, planning, and organizational skills. Quick learner and takes initiative to solve problems. High attention to derail. Exceptional multi-tasking and time-management skills Able to anticipate the needs of the executive and team members. Advanced MS Office (Word, Excel, PowerPoint). Educational Requirements & Work Experience: Bachelor's Degree or relevant work experience required Experience working for medical device, diagnostic product development, or MedTech companies. Excellent communicator and strategic thinker. Proven problem solver who can work independently under little supervision. 5+ years partnering with C-Level Executives. Thrive in the fast-paced start-up environment while maintaining composer in stressful situations Experience successfully leading and growing a team is preferred Physical Demands of the Job: In Office Role – Travel may be required occasionally to support offsite meetings. A reasonable estimate of the yearly base compensation range is $100,998 - $155,000 and cash bonus. Heartflow is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. This policy applies to every aspect of employment at Heartflow, including recruitment, hiring, training, relocation, promotion, and termination. Positions posted for Heartflow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals. Heartflow has become aware of a fraud where unknown entities are posing as Heartflow recruiters in an attempt to obtain personal information from individuals as part of our application or job offer process. Before providing any personal information to outside parties, please verify the following: A) all legitimate Heartflow recruiter email addresses end with “@heartflow.com” and B) the position described is found on our careers site at www.heartflow.com/about/careers/.

Responsibilities

The Executive Assistant will provide primary administrative support to the CFO, managing day-to-day operations and participating in various projects. Responsibilities include scheduling meetings, preparing corporate materials, and maintaining relationships with key stakeholders.